Agenda and draft minutes

Venue: Meeting Room - The Ark

Contact: Victoria Foreman  01757 292046 or Email: vforeman@selby.gov.uk

Items
No. Item

45.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor A Lee, T Phillips and Z Devine.

46.

Disclosures of Interest

A copy of the Register of Interest for each Selby District Councillor is available for inspection at www.selby.gov.uk.

 

Board members should declare to the meeting any disclosable pecuniary interest in any item of business on this agenda which is not (in the case of Selby District Councillors) already entered in their Register of Interests.

 

Board members should leave the meeting and take no part in the consideration, discussion or vote on any matter in which they have a disclosable pecuniary interest.

 

Board members should also declare any other interests. Having made the declaration, provided the other interest is not a disclosable pecuniary interest, the member may stay in the meeting, speak and vote on that item of business.

 

If in doubt, Board members are advised to seek advice from the Monitoring Officer.

 

Minutes:

S Cobb declared a non-pecuniary interest in agenda item 6.1 – funding application from Tadcaster and Villages U3A for IT Equipment, as he was a member of the U3A.

 

A Thomas declared a non-pecuniary interest as she was a member of the Tadcaster and Rural CIC, about which an update had been provided at the meeting.

47.

Minutes pdf icon PDF 240 KB

To confirm as a correct record the minutes of the Partnership Board meeting held on 9 September 2019 and the notes of the meeting held on 11 November 2019.

 

 

 

Additional documents:

Minutes:

The Partnership Board considered the minutes of the meetings held on 9 September and 11 November 2019.

 

RESOLVED:           

To confirm as correct records the minutes of the Partnership Board meetings held on 9 September and 11 November 2019.

 

48.

Chairs Remarks

To receive any remarks and updates from the Chair.

Minutes:

The Chair was pleased to note that the meeting was quorate.

49.

Board Member Vacancies - Co-Opted Members

In addition to District and County Councillors, there will be up to 8 admitted co-opted Members on the Partnership Board. Normally the 8 would comprise up to 4 town or parish council representatives and up to 4 other community representatives co-opted by the Partnership Board, but the Partnership Board shall be free to determine a different proportion if it sees fit.

 

Co-opted members must be formally approved by the Partnership Board and will have voting rights in respect of any decisions or recommendations made by the Board.

 

The Board are asked to consider any proposals to fill the vacancies for two co-opted Members. These vacancies have arisen as Rev. Sue Sheriff and Mrs Bea Rowntree are no longer co-opted members of the Board.

 

Minutes:

The Board noted the two current co-opted vacancies on the Board and asked that the matter be brought back to the next meeting for consideration.

 

RESOLVED:                                   

To ask Officers to bring the matter back to the next Board meeting for consideration.

 

 

50.

Funding Applications pdf icon PDF 156 KB

To consider the attached applications for funding using the Funding Framework; Board members are required to refer to the Funding Framework when considering applications.

Minutes:

The Board noted the funding framework.The Chair indicated that presentations from applicants would be heard first, and the Board would then discuss the applications at the end of the meeting. The applicants would be advised if their applications for funding had been successful in the following days by Democratic Services.

 

The Board heard presentations from Tadcaster and Villages U3A and Project: Wild CIC and asked a number of questions.

 

 

51.

Budget Update pdf icon PDF 17 KB

To consider the finance report.

Minutes:

The Board noted the budget update, which confirmed a balance of £31,485.10.

 

RESOLVED:           

                        To note the budget update.

52.

Update on Previous Grants and Projects pdf icon PDF 210 KB

To receive updates from the following funding recipients:

 

·           Appleton Roebuck Tennis Club

Additional documents:

Minutes:

The Board received an update from Appleton Roebuck Tennis Club about the outcomes of the project to rejuvenate Court 3, for which they received funding in September 2019 of £1,000.

 

The Board had also received an update on Tadcaster Today magazine, the information for which had been circulated as a supplementary to the main agenda. The Board agreed to discuss this at the end of the meeting as a separate item.

 

RESOLVED:                       

To note the update from Appleton Roebuck Tennis Club.

53.

Communications

To discuss any points of interest relating to the Tadcaster and Villages CEF that should be forwarded to Selby District Council’s Communications Team to undertake publicity work.

Minutes:

The Board noted that the CEF films had been completed and were available to view on the Council’s website. They could now be circulated more widely and actively promoted; the Development Officer would email them out to the Board.

 

The CEF plaques were also being distributed and presented, most recently to the Church Fenton Community Hub.

 

RESOLVED:

To ask the Development Officer to email links to the CEF videos to the Partnership Board.

54.

Community Development Plan

To note the CDP Action Plan and consider any updates; to be circulated at the meeting.

Minutes:

The Development Officer was pleased that the last forum, which had been themed around the refresh of the CEF’s Community Development Plan (CDP), was well attended and a number of ideas had been discussed.

 

The Board agreed that more surveys needed to be completed and agreed to take paper copies with them to give out. More responses and ideas would mean more information to use in formulating the CEF’s new priorities.

 

A link to the online questionnaire would be put on the Tadcaster and Villages CEF pages and would be emailed out to the Board directly.

 

Once more responses had been received, the priorities would be identified and the CDP produced as a folding leaflet for circulation in the local area.

 

Previous grant recipients such as the Disability Action Group, Church Fenton Community Hub and the U3A had also been promoting the questionnaire.

 

RESOLVED:

i.       To ask Board Members to encourage the completion of the CDP refresh questionnaires.

 

ii.      To ask the Democratic Services Officer to publish a link to the online questionnaire on the CEF’s webpages.

 

iii.    To ask the Development Officer to email the link to the questionnaire out to the Board.

 

 

 

 

 

55.

Feedback from Recent Forums

To note any feedback regarding the Forum held on 18 November 2019 at Riley Smith Hall. The theme of the meeting was to refresh the CDP of the CEF.

Minutes:

The last forum had been on 18 November 2019 at Riley Smith Hall; the theme had been the refresh of the Tadcaster and Villages CEF Community Development Plan. The Development Officer again emphasised the importance of the completion of more CDP surveys.

 

 

 

 

56.

Future Meetings

To consider dates, themes and times for future meetings.The Board is also asked to consider expenditure of no more than £450 (plus VAT) to produce and distribute flyers to promote the next Forum.

 

Forum – 9 March 2020 – Riley Smith Hall – Theme TBC

 

 

Minutes:

The next Forum meeting was on 9 March 2020 at Riley Smith Hall. The Board discussed this further and decided that the meeting should be moved to Monday 27 April 2020 at Riley Smith Hall. The theme would be energy and energy saving; the Yorkshire Energy Doctor would be invited to attend and provide an interactive session for attendees.

 

Once the changed date had been confirmed with Riley Smith Hall, publicity materials would be produced by the Development Officer as usual.

 

RESOLVED:

i.       To ask the Democratic Services Officer to change the date of the next forum meeting to Monday 27 April 2020 from 6.30pm at Riley Smith Hall, Tadcaster.

 

ii.     To ask the Development Officer to promote the meeting and produce publicity materials once the revised date had been confirmed.

57.

Tadcaster Today

Minutes:

An update on Tadcaster Today magazine had been received and appended to the agenda as a supplemental/late item. The update set out how many issues of the magazine had been produced since the CEF had agreed in 2019 to fund four issues; the fourth issue was due out in March 2020. The update also set out the income and expenditure for the magazine, as well as challenges faced in changes to the magazine to a more ‘tabloid’ format, use of an online print company and ongoing issues with delivery in some areas.

 

The update finished with a request for the CEF Board to consider if it wished to agree, in principle, to continue funding Tadcaster Today in 2020-21 subject to a full review at its next meeting.

 

The Board discussed the update. Some felt that Tadcaster Today was an important publication that reached every household in the CEF area, and that the CEF should continue to contribute towards its funding.

 

It was suggested that the production of the magazine should be used to tie in with the CEF’s CDP and its schedule of meetings; however, the production of the magazine was often not in line with the CEF’s calendar of meetings and subsequent publicity around them.

 

It was noted that with the funding for marketing (such as flyers/posters for upcoming forum meetings) and its contribution towards Tadcaster Today, the Board was already spending over a quarter of its budget on communications.

 

Some Board Members felt that Tadcaster Today should explore using advertising to fund more of its production costs itself. The Board suggested that before a decision was taken on funding Tadcaster Today for another year, that the Democratic Services Officer revisit what had been agreed when the funding for Tadcaster Today was last considered by the Board in June 2019.

 

RESOLVED:

To ask the Democratic Services Officer revisit what had been agreed when the funding for Tadcaster Today was last considered by the Board in June 2019.

 

 

58.

Tadcaster and Villages U3A, 'IT Equipment', £926.00 pdf icon PDF 395 KB

To consider the grant funding application from the Tadcaster and Villages U3A.

Minutes:

The Board considered the application for £926.00 for the purchase of IT equipment from Tadcaster and Villages U3A.

 

The Board considered the application met the requirements of the funding framework, and were supportive of the activities and inclusion that the U3A provided for older people in the community. They were pleased to note that membership had been growing steadily and was expected to continue to do so.

 

The Board agreed that the funding for the purchase of IT equipment of £926.00 should be awarded to the group.

 

RESOLVED:

To recommend that funding of £926.00 for Tadcaster and Villages U3A be awarded for the purchase of IT equipment.

59.

TO NOTE: Appleton Roebuck Pre-School Group, 'Outdoor Health and Safety Equipment', £446.00 pdf icon PDF 401 KB

The Board are asked to note the application from Appleton Roebuck Preschool Group for £446.00 towards outdoor health and safety equipment. The application was considered and agreed under urgency procedures in November 2019, because it could not be considered at the last Board meeting due to it being inquorate.

Minutes:

The Board noted the application from Appleton Roebuck Pre-School Group for £446.00, which had been considered and agreed under urgency procedures.

 

RESOLVED:

                        To note the application.

60.

Project: Wild CIC, 'Schools Go Wild', £4,000 pdf icon PDF 188 KB

To consider the grant funding application from the Project: Wild CIC.

 

Additional documents:

Minutes:

The Board considered the application for £4,000 for the ‘Schools Go Wild’ project by Project: Wild CIC. The application had been circulated as a supplementary to the main agenda.

 

The Board considered the application met the requirements of the funding framework, and were supportive of the proposed project which would provide useful education on the natural world to hundreds of schoolchildren in the Tadcaster and Villages CEF area.

 

The Board agreed that the full funding for the ‘Schools Go Wild’ project of £4,000 should be awarded to Project: Wild CIC.

 

RESOLVED:

To recommend that funding of £4,000 for Project: Wild CIC be awarded for the ‘Schools Go Wild’ project.