Agenda and minutes

Apologies were received from Elizabeth Dixon, Andrew Lee, Councillor Richard Musgrave and Avis Thomas.

A copy of the Register of Interest for each Selby District Councillor is available for inspection at www.selby.gov.uk.

Board members should declare to the meeting any disclosable pecuniary interest in any item of business on this agenda which is not (in the case of Selby District Councillors) already entered in their Register of Interests.

Board members should leave the meeting and take no part in the consideration, discussion or vote on any matter in which they have a disclosable pecuniary interest.

Board members should also declare any other interests. Having made the declaration, provided the other interest is not a disclosable pecuniary interest, the member may stay in the meeting, speak and vote on that item of business.

If in doubt, Board members are advised to seek advice from the Monitoring Officer.

There were no declarations of interest.

To confirm as a correct record the minutes of the Partnership Board meeting held on 12 March 2018.

The Partnership Board considered the minutes of the meeting held on 12 March 2018.

RESOLVED:

To confirm as a correct record the minutes of the Partnership Board meeting held on 12 March 2018.

To receive any remarks and updates from the Chair.

The Chair welcomed everyone to the meeting and recommended that when considering funding applications, the Board should ask questions of the applicants when they were present however then they would be asked to leave the meeting during the deliberation. It was suggested that any decisions about the applications could be provided in writing to the applicants after the meeting.  

To consider the attached applications for funding using the Funding Framework; Board members are required to refer to the Funding Framework when considering applications.

The Board considered the funding applications that had been submitted with the agenda

69.1 1^st Tadcaster Scout Group, ‘Repairs to Tadcaster Scouts Minibus’, £1,000

The Board considered the application for £1,000 to part fund the costs for repairing he minibus used by the scouts.

The Board were supportive of the application and agreed that it had met the requirements of the funding framework.  They felt the group provided a great service for the local area and acknowledged that the minibus was important to any functions it carried out.

RESOLVED:

To recommend that the grant of £1,000 to 1^st Tadcaster Scout Group be approved as outlined in the application.

69.2 2434 (Church Fenton) Squadron, Royal Air Force Air Cadets, ‘Assistance Towards Installation of a Community Defibrillator’ £999

The Board considered the application for £999 to install a public access defibrillator at the site of the squadron in Church Fenton.

A representative from the Air Force was present and explained that training would be provided for all cadets in life saving skills. The Board were also informed that members of the public would also be able to access the defibrillator as it would be situated just outside the base.

The Board were supportive of the proposal and agreed that it had met the requirements of the funding framework however suggested that members of the public should also have access to the training.

RESOLVED:

To recommend that the grant of £999 to Church Fenton Squadron of the Royal Air Force Air Cadets be approved as outlined in the application.

To confirm the start time for Partnership Board meetings and Forums for the municipal year 2018/19.

The Board considered the start times for Partnership Board meetings and Forums for the 2018/19 municipal year. The Board agreed to keep the start times of both meetings as they currently were.

RESOLVED:

To keep the start time of Partnership Boards at 7pm and the Forums at 6.30pm for the 2018/19 municipal year.

To consider the finance report.

It was noted that the remaining budget for the 2018/19 financial year after all commitments were accounted for was £18,535.

RESOLVED:

                        To note the budget update.

To consider an update on the Leisure Services Review being undertaken by AVS.

The Development Officer, Selby District AVS circulated an update on the Leisure Services Review being undertaken by AVS. The Board agreed that the item should be added to the agenda for the next meeting to allow them to read the briefing note. It was also agreed that Councillor Chris Metcalfe should be asked to attend in his role as a Selby District Council Executive member to consider the views of the Board.

RESOLVED:

To add the item to the agenda for the next meeting and to ask Councillor Chris Metcalfe to attend in his role as a Selby District Council Executive member to consider the views of the Board.

To receive updates from the following funding recipients:

·           Friends of Tadcaster Library

·           Riverside School

·           Tadcrafters

·           2434 Squadron Air Cadets

The Board considered the updates from previous funding recipients as outlined on the agenda.

RESOLVED:

                        To note the update.

To discuss any points of interest relating to the Tadcaster and Villages CEF that should be forwarded to Selby District Council’s Communications Team to undertake publicity work.

It was noted that the theme of the next Forum would be on adult education.

The Development Officer, Selby District AVS agreed to supply information for inclusion on the Tadcaster CEF website.

To note the CDP Action Plan and consider any updates.

The Development Officer presented the Community Development Plan (CDP) which had been published with the agenda.

RESOLVED:

                        To note the updates to the Community Development Plan.

To receive, for information, the updates listed below:

·           TEMPT Calendar

·           Tadcaster Arts Festival 2018

Community updates from the Tadcaster and Rural CIC had been circulated with the agenda to update the Board on the CIC’s progress against CDP projects and the work of the Tadcaster Events Management Project Team (TEMPT).

The CEO, Tadcaster and Rural Community Interest Company explained that the events calendar would be converted into a leaflet and that 5,000 copies would be circulated in the town.

RESOLVED:

To note the updates from the CIC.

To discuss any other matters.

It was noted that the Board needed to appoint a Vice Chair for the 2018/19 municipal year.

RESOLVED:

To appoint Councillor Keith Ellis as Vice Chair for the 2018/19 municipal year.

To consider dates, themes and times for future meetings, including the 2018-19 municipal year. The Board is also asked to consider expenditure of no more than £450 (plus VAT) to produce and distribute flyers to promote the next Forum.

Monday 11 June 2018, 6.30pm - Forum - Riley Smith Hall, Tadcaster

Monday 10 September 2018, 7pm - Partnership Board - The Ark, Tadcaster

Monday 24 September 2018, 6.30pm – Forum, Church Fenton Village Hall

Monday 12 November 2018, 7pm - Partnership Board, The Ark, Tadcaster

Monday 14 January 2019, 6.30pm – Forum - Riley Smith Hall, Tadcaster

Monday 28 January 2019, 7pm - Partnership Board - The Ark, Tadcaster

Monday 11 March 2019, 6.30pm – Forum - Riley Smith Hall, Tadcaster

The next Partnership Board meeting was to be held on Monday 10 September 2018, 7pm at The Ark, Tadcaster.

The next Forum would be held at Riley Smith Hall on Monday 11 June 2018 from 6.30pm. The theme of the Forum would be ‘Adult Education’.

RESOLVED:

i)      To note the future meetings of the Tadcaster and Villages Community Engagement Forum and Partnership Board.