Agenda and minutes

Venue: Meeting Room - The Ark

Contact: Victoria Foreman  01757 292046 or Email: vforeman@selby.gov.uk

Items
No. Item

17.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Andrew Lee and Richard Musgrave, and from Steve Cobb, Zoe Devine, Kirsty Perkins and Trevor Phillips.

18.

Disclosures of Interest

A copy of the Register of Interest for each Selby District Councillor is available for inspection at www.selby.gov.uk.

 

Board members should declare to the meeting any disclosable pecuniary interest in any item of business on this agenda which is not (in the case of Selby District Councillors) already entered in their Register of Interests.

 

Board members should leave the meeting and take no part in the consideration, discussion or vote on any matter in which they have a disclosable pecuniary interest.

 

Board members should also declare any other interests. Having made the declaration, provided the other interest is not a disclosable pecuniary interest, the member may stay in the meeting, speak and vote on that item of business.

 

If in doubt, Board members are advised to seek advice from the Monitoring Officer.

 

Minutes:

There were no disclosures of interest.

19.

Minutes pdf icon PDF 178 KB

To confirm as a correct record the minutes of the Partnership Board meeting held on 10 June 2019.

 

Minutes:

The Partnership Board considered the minutes of the meeting held on 10 June 2019.

 

RESOLVED:           

To confirm as a correct record the minutes of the Partnership Board meeting held on 10 June 2019.

20.

Chairs Remarks

To receive any remarks and updates from the Chair.

Minutes:

The Chair was pleased to note that attendance at forums continued to be good and that the CEF was engaging with the community in a positive manner.

21.

Board Member Vacancies - Co-Opted Members

In addition to District and County Councillors, there will be up to 8 admitted co-opted Members on the Partnership Board. Normally the 8 would comprise up to 4 town or parish council representatives and up to 4 other community representatives co-opted by the Partnership Board, but the Partnership Board shall be free to determine a different proportion if it sees fit.

 

Co-opted members must be formally approved by the Partnership Board and will have voting rights in respect of any decisions or recommendations made by the Board.

 

The Board are asked to consider any proposals to fill the vacancies for two co-opted Members. These vacancies have arisen as Rev. Sue Sheriff and Mrs Bea Rowntree are no longer co-opted members of the Board.

 

Minutes:

The Board noted that the two vacancies on the Board had been created due to Bea Rowntree and Rev Sue Sheriff stepping down from their roles on the Board, and were asked to give some thought as to prospective members to fill the vacancies.

 

RESOLVED:

To suggest prospective members to fill the two vacancies on the Board, and report these back to a future meeting.

 

22.

Funding Applications pdf icon PDF 156 KB

No funding applications had been received at the time of publication of the agenda.

Additional documents:

Minutes:

The Board noted the funding framework and that the Chair had agreed that the application should be considered at the Board meeting despite its submission after the publication of the agenda.

 

The Chair indicated that a presentation from the applicant would be heard first, after which they would be asked to leave and the Board would discuss the application. The applicant would be advised if their application for funding had been successful in the following days by Democratic Services.

 

The Board considered the application from Appleton Roebuck Tennis Club, who had applied for £1,000 grant funding to revitalise one of the club’s tennis courts. The Board were supportive of the application and agreed that it met the requirements of the funding framework.

 

Board Members were pleased to note that the club was used regularly by many people from the local community, there were fundraising events throughout the year and the facilities were well looked after by the committee of the Tennis Club.

 

It was suggested by the Board that the Tennis Club would be an ideal recipient of one of the CEF display plaques, indicating that it had received funding from the Tadcaster and Villages CEF.

 

RESOLVED:

To recommend that a grant of £1,000, to Appleton Roebuck Tennis Club towards the revitalisation of Court 3, be approved as outlined in the application.

23.

Budget Update pdf icon PDF 16 KB

To consider the finance report.

Minutes:

The Board noted the budget update, which confirmed a balance of £15,153.30.

 

RESOLVED:

To note the budget update.

24.

Update on Previous Grants and Projects pdf icon PDF 170 KB

To receive updates from the following funding recipients:

 

·           Church Fenton Community Hub, ‘White Horse Church Fenton’

·           Selby District Disability Forum, ‘Tadcaster and Villages CEF Disability Action Group’

·           Pauline Hogg/AVS, ‘Information Board for the flower-rich grass verges on Moor Lane, Tadcaster’

·           Yorkshire Energy Doctor, ‘Tadcaster and Villages Community Energy Ambassadors’

Additional documents:

Minutes:

The Board received the impact reports set out in the agenda, which had been received regarding the White Horse Pub in Church Fenton, Selby District Disability Forum, the information boards for the flower-rich verges on Moor Lane in Tadcaster and Tadcaster and Villages Community Energy Ambassadors.

 

The Democratic Services Officer circulated pages 22 and 23 of the agenda at the meeting which had been missed out of the agenda packs due to a printing error.

 

RESOLVED:

To note the impact reports.

 

25.

Communications

To discuss any points of interest relating to the Tadcaster and Villages CEF that should be forwarded to Selby District Council’s Communications Team to undertake publicity work.

Minutes:

The Board noted that the CEF commissioned films were ready for viewing by CEF Chairs at their meeting in September; once approved, the films would appear on the Council’s CEF webpages and would also be shared widely with other stakeholders and groups. The Development Officer explained that the most engagement on the Council’s webpages was with videos and it was hoped that the CEF videos would provide ‘good news’ stories for people to watch and share.

26.

Community Development Plan pdf icon PDF 297 KB

To note the CDP Action Plan and consider any updates (to follow).

Minutes:

An updated CDP had been circulated to the Board after publication of the agenda.

 

The Development Officer explained that the CDP needed to be reviewed and updated, and the process of doing so would begin soon with the p[production of an online survey and an interactive workshop on the CDP at the next Tadcaster and Villages forum on 18 November 2019 at Riley Smith Hall. The online survey would be produced by the Development Officer and then could be shared ore widely by the Council and Board Members to ensure the widest engagement possible.

 

It was proposed by CEF Chairs that there was a continuity of design for the CDPs across all 5 CEFs, but each with different priorities and goals.

 

RESOLVED:

i.    That the Development Officer to produce the online survey and to work in conjunction with the Democratic Services Officer on the planning for the CDP refresh workshop on 18 November 2019 at Riley Smith Hall.

 

ii.   To ask the Democratic Services Officer and Board Members to circulate the CDP refresh online survey as widely as possible.

 

 

 

 

 

27.

Community Updates

No community updates had been received at the time of publication of the agenda.

 

Minutes:

There were no community updates.

 

 

28.

Feedback from Recent Forums

To note any feedback regarding the Forum held on 22 July 2019 at Riley Smith Hall. The theme was Disability Awareness with the Tadcaster and Villages Disability Action Group.

Minutes:

The Board discussed the forum held on 22 July 2019 at Riley Smith Hall about the work of the local Tadcaster and Villages CEF Disability Action Group, which had been led by the Selby District Disability Forum. The forum had been well attended and had provided some good interactive information about the work of the group.

 

The Board were pleased that the U3A was now operational in Tadcaster with a number of people having joined already.

 

Further events around the important topic of dementia were being planned, with a launch event for Selby District Dementia Action taking place on Thursday 10 October 2019 between 9.30am and 12 noon at Community House, Portholme Road, Selby. It was hoped that the event would help Selby District to develop its strategy for dementia in the coming years. Stalls for community organisations were available at the event should they wish to be represented.

 

The Development Officer asked that Board Members and Democratic Services distribute the flyer as widely as they could to encourage maximum attendance.

 

RESOLVED:

To ask Board Members and Democratic Services distribute the flyer for the launch of Selby District Dementia Action as widely as they could to encourage maximum attendance.

 

29.

Future Meetings

To consider dates, themes and times for future meetings. The Board is also asked to consider expenditure of no more than £450 (plus VAT) to produce and distribute flyers to promote the next Forum.

 

Forum – Ulleskelf Village Hall, 23 September 2019, 6.30pm

Theme: Crime and Crime Prevention

 

Board – 11 November 2019, 6.30pm, The Ark, Tadcaster

 

Forum – 18 November 2019, 6.30pm, Riley Smith Hall, Tadcaster – Theme TBC

 

Minutes:

The future meetings of the Tadcaster and Villages CEF were considered by the Board; the next forum would be on Monday 23 September 2019 at 6.30pm at Ulleskelf Village Hall. The theme of the meeting was ‘Addressing Crime and Crime Prevention Across Selby District’, with Inspector Martin Wedgewood in attendance.

 

The next Board meeting would be on 11 November 2019 at 7.00pm at The Ark, Tadcaster.

 

The following forum meeting on 18 November 2019 would be at the Riley Smith Hall from 6.30pm, and the theme would be the CDP refresh. It was suggested that personal invites on behalf of the Chairman of the Tadcaster and Villages CEF be sent out by Democratic Services to a number of individuals and organisations (such as Councillors, churches, schools, parish councils, community groups, Scouts, Girl Guides etc.) to encourage attendance at the forum.

 

RESOLVED:

i.       To note the future meetings of the Tadcaster and Villages CEF.

 

ii.     To ask the Democratic Services Officer to send letter invitations out for the CDP refresh forum on 18 November 2019, on behalf of the Chairman of the Tadcaster and Villages CEF, to a number of individuals and organisations.