Agenda and minutes

There were no apologies for absence.

The Executive is asked to approve the minutes of the meeting held on 3 October 2019.

The Executive considered the minutes of the meeting held on 3^rd October 2019.

RESOLVED:

To approve the minutes of the meetings held on 3^rd October 2019 for signing by the Chair.

A copy of the Register of Interest for each Selby District Councillor is available for inspection at www.selby.gov.uk.

Councillors should declare to the meeting any disclosable pecuniary interest in any item of business on this agenda which is not already entered in their Register of Interests.

Councillors should leave the meeting and take no part in the consideration, discussion or vote on any matter in which they have a disclosable pecuniary interest.

Councillors should also declare any other interests. Having made the declaration, provided the other interest is not a disclosable pecuniary interest, the Councillor may stay in the meeting, speak and vote on that item of business.

If in doubt, Councillors are advised to seek advice from the Monitoring Officer.

There were no declarations of interest.

Report E/19/20 provides information on the current S106 and CIL receipts held by the Council and provides an updated on the new CIL Regulations came into force on 1^st September 2019.

The Lead Executive Member for Place Shaping presented the report which outlined information on the current S106 and CIL receipts held by the Council and provided an update on the new CIL regulations which came into force on 1^st September 2019.

The Planning Policy Manager explained that CIL funding could only fund strategic infrastructure and that the Council had just over £1.9m of CIL receipts to date.

The Executive was informed that as part of the development of the new local plan, a new infrastructure delivery plan would be developed. Additionally, it was explained that there had been changes to CIL regulations and that the Ministry of Housing, Communities and Local Government (MHCLG) had confirmed that any formula based infrastructure requirements must be sought through the CIL mechanism.

In response to a query concerning the comparison between section 106 and CIL and which was more effective, the Lead Executive Member for Place Shaping explained that CIL would be reviewed as part of the new local plan process and this would help identify whether it was the best method to support the development of infrastructure.

A query was raised regarding time limits for spending CIL money. The Planning Policy Manager explained that there was no time limit to spend the money however Parish Councils had to spend any funding allocated to them within five years.

RESOLVED:

To note the updates on CIL income, S106 obligations and the changes to CIL.

REASON FOR DECISION:

To provide information on the current S106 and CIL receipts held by the Council and provide an update on the new CIL Regulations that came into force on 1^st September 2019.

Report E/19/21 asks the Executive to consider the content of the draft Statement of Community Involvement (2019) and accompanying Equalities Impact Screening Assessment and recommend these draft documents be released for consultation.

The Lead Executive Member for Place Shaping presented the report which asked the Executive to consider the content of the draft Statement of Community Involvement (2019) and accompanying Equalities Impact Screening Assessment and recommended these draft documents be released for consultation.

RESOLVED:

To consider the content of the draft Statement of Community Involvement (2019) and accompanying Equalities Impact Screening Assessment and recommend these draft documents are released for consultation.

REASON FOR DECISION:

The Council, as the Local Planning Authority, has a statutory duty to have in place a Statement of Community Involvement and for this to be reviewed at least every five years.  The 2007 Statement of Community Involvement is out of date and not based on current legislation and best practice in terms of engagement and consultation with the planning system.  A revised and updated Statement of Community Involvement is needed to ensure that the Council fulfils the requirements of the relevant planning legislation.

Report E/19/22 recommends the admittance of Scarborough Borough Council to Veritau North Yorkshire, subject to obtaining the necessary shareholder approvals and the satisfactory conclusion of due diligence checks.

The Lead Executive Member for Finance and Resources presented the report which recommended the admittance of Scarborough Council to Veritau North Yorkshire, subject to obtaining the necessary shareholder approvals and the satisfactory conclusion of due diligence checks.

The Lead Executive Member for Finance and Resources explained that Scarborough Council had previously withdrawn from Veritau North Yorkshire however had now expressed a view to re-join. It was noted that Scarborough would be paying £10,000 to re-join however all authorities in Veritau North Yorkshire would need to accept Scarborough re-joining.

RESOLVED:

To approve that Scarborough Borough Council be re-admitted to Veritau North Yorkshire, subject to obtaining the necessary shareholder approvals and the satisfactory conclusion of due diligence checks.

REASON FOR DECISION:

To improve the company’s resilience and efficiency.

Report E/19/23 asks the Executive to consider suspending Section 6 of the Taxi Licensing Policy, pending implementation of the new 2019 Taxi Licensing Policy.

The Lead Executive Member for Housing, Health and Culture presented the report which asked the Executive to consider suspending section 6 of the Taxi Licensing Policy, pending implementation of the new 2019 Taxi Licensing Policy.

The Lead Executive Member for Housing, Health and Culture explained that the decision to suspend section 6 related to the 70% / 30% split between wheelchair accessible vehicles and non-wheelchair accessible vehicles pending a new policy being adopted.

Councillor Tim Grogan, Member of the Licensing Committee was invited to speak on the item and informed the Executive that the issue had been discussed at the Licensing Committee. He explained that the current 42 wheelchair accessible vehicles in the Council’s fleet were not compliant with section 167 of the Equality Act and asked that a letter be sent to drivers outlining an option for them to move to saloon vehicles. The Lead Executive Member for Housing, Health and Culture explained that the report already referenced that a letter would be sent.

Discussion took place on getting more certified wheelchair accessible vehicles. It was acknowledged it would take a number of years to increase the number of such vehicles on the Council’s fleet.

RESOLVED:

To suspend the application of section 6 of the Policy pending adoption of a revised 2019 Taxi Licensing Policy.

REASON FOR DECISION:

Some concerns have been raised regarding section 6 of the Policy, in particular:

·        The safety standard of wheelchair accessible vehicles (“WAV”) in the current Policy not meeting the Equalities Act legislation standard; and

• The requirement to join a waiting list to change from a hackney carriage WAV to a non-WAV, and its administration, including the time frame and assessment.

Report E/19/24 asks the Executive to endorse the actions of Officers and note the contents of the report.

The Lead Executive Member for Finance and Resources presented the financial results and budget exceptions to 30^th September 2019.

The Lead Executive Member for Finance and Resources explained that the general fund was indicating an outturn deficit of £298k with the majority of this being the result of a shortfall on planning savings. It was noted that the Housing Revenue Account (HRA) was indicating an outturn surplus of £118k.

RESOLVED:

To endorse the actions of officers and note the contents of the report.           

REASON FOR DECISION:

To ensure that budget exceptions are brought to the attention of the Executive in order to approve remedial action where necessary.

Report E/19/25 asks the Executive to endorse the actions of officers on the Council’s treasury activities for Q2 2019/20 and approve the report.

The Lead Executive Member for Finance and Resources presented the report which reviewed the Council’s borrowing and investment activity (Treasury Management) for the period 1^st April to 30^th September 2019 (Q2) and presents performance against the Prudential Indicators. 

The Lead Executive Member for Finance and Resources outlined that the Council had earned interest at an average rate of 0.93% over the first two quarters.

RESOLVED:           

To endorse the actions of officers on the Council’s treasury activities for Q2 2019/20 and approve the report.

REASON FOR DECISION:

To comply with the Treasury Management Code of Practice, the Executive is required to receive and review regular treasury management monitoring reports.

Report E/19/26 proposes a change to the Members appointed to the Ouse and Derwent Internal Drainage Board following consultation with the Leader of the Council.

The Leader of the Council presented the report which proposes a change to the Members appointed to the Ouse and Derwent Internal Drainage Board.

The Executive were supportive of the proposal.

RESOLVED:

To appoint Councillor Tim Grogan onto the Ouse and Derwent Internal Drainage Board to replace Councillor Keith Ellis.

REASON FOR DECISION:

To ensure the Council is represented on outside bodies as necessary in 2019/20.

That, in accordance with Section 100(A) (4) of the Local Government Act 1972, in view of the nature of the business to be transacted, the meeting be not open to the Press and public during discussion of the following items as there will be disclosure of exempt information as defined in paragraph 3 of Schedule 12(A) of the Act.

It was proposed, and seconded, that the Executive sit in private session for the next item due to the nature of the business to be transacted.

RESOLVED:

That, in accordance with Section 100(A)(4) of the Local Government Act 1972, in view of the nature of business to be transacted the meeting be not open to the press and public during discussion of the following items as there will be disclosure of exempt information as described in paragraph 3 of Schedule 12(A) of the Act.

Report E/19/27 asks the Executive to consider the recommendations as set out in the report.

The Lead Executive Member for Communities and Economic Development presented the report which updated Members regarding the outcome of the recent public and landowner consultation about the draft proposals to improve the Selby station area and to proceed with the next steps in the Transforming Cities Fund (TCF) bidding process.

RESOLVED:

            To approve the recommendations as outlined in the report.

REASON FOR DECISION:

To enable the inclusion of the Selby Station TCF proposals within the Leeds City Region Business Case to be submitted to the DfT’s Transforming Cities Fund.