Agenda and minutes

There were no apologies for absence.

The Executive is asked to approve the minutes of the meetings held on Thursday 11 March 2021 and Thursday 1 April 2021.

The Executive considered the minutes of the meetings held on Thursday 11 March 2021 and Thursday 1 April 2021.

In respect of minute item 78  - Review of Community Engagement and Funding 2021-23 in the minutes of the meeting on Thursday 11 March, it was agreed to amend the wording of the resolution for this item to remove the reference of the new Member Community Fund being taken back to Council for approval.

RESOLVED:

i)                To approve the minutes of the meeting held on Thursday 11 March 2021 subject to the wording of the resolution at  minute item 78 being deleted and replaced with :

·       To recommend to Council that the Community Engagement Forum procedures be removed from the Constitution.

·       To delegate responsibility for the development of the Member Community Fund to the Director of Economic Regeneration and Place in consultation with the Lead Executive Member for Communities and Economic Development.

·       To ask the Lead Executive Member for Communities and Economic Development to work with members to consider how the underspend from Community Engagement Forums from 2020/21 could be used and to bring back ideas relating to this to a future Executive meeting.

ii)              To approve the minutes of the meeting held on Thursday 1 April 2021.

A copy of the Register of Interest for each Selby District Councillor is

available for inspection at www.selby.gov.uk.

Councillors should declare to the meeting any disclosable pecuniary

interest in any item of business on this agenda which is not already

entered in their Register of Interests.

Councillors should leave the meeting and take no part in the

consideration, discussion or vote on any matter in which they have a

disclosable pecuniary interest.

Councillors should also declare any other interests. Having made the

declaration, provided the other interest is not a disclosable pecuniary

interest, the Councillor may stay in the meeting, speak and vote on that

item of business.

If in doubt, Councillors are advised to seek advice from the Monitoring

Officer.

There were no disclosures of interest.

Report E/21/1 outlines the financial results and budget exceptions to 31^st March 2021.

The Lead Executive Member for Finance and Resources presented the report which outlined the financial results and budget exceptions to 31^st March 2021.

The Lead Executive Member for Finance and Resources explained that the latest returns to the Government in respect of the impact of Covid-19, showed losses of £2.8m in 2020/21. It was noted that to date, the Council had received £1.1m Covid-19 funding from the Government.

The Executive was informed of amendments to some of the figures outlined in the report. The carry forward figure following year end was now £451k in the General Fund and just over £1m in the Housing Revenue Account (HRA).

RESOLVED:

i)             To carry forward proposals in the General Fund and HRA of £3,302k as set out in Appendix E and a carry forward of the Programme for Growth funds for £2,334k as set out in Appendix D totalling £5,636k to be carried forward from 2020/21 to 2021/22.

ii)            To confirm the allocations of the Covid Emergency Grant between the General Fund and HRA.

iii)          Subject to recommendation 2, to transfer the resulting surplus reported on the General Fund to the contingency reserve.

iv)          Subject to recommendation 2, to transfer the resulting additional HRA surplus to ‘HRA Major Repairs Reserve to support the future capital programme.

v)            To endorse the financing of additional refuse/recycling bins from a corresponding revenue saving on the contract.

vi)          To approve the allocation of £127k from the Operational Contingency in 2021/22 for homelessness provision (per sections 3.2 and 3.3).

REASON FOR DECISION:

To allow projects and initiatives not completed in year to be rolled over to the following year, to fund the deficit on the General Fund from reserves and to make adequate appropriations to reserves in the HRA to mitigate future spending priorities.

Report E/21/2 reviews the Council’s borrowing and investment activity (Treasury Management) for the period 1^st April 2020 to 31 March 2021 and presents performance against the Prudential Indicators. 

The Lead Executive Member for Finance and Resources presented the report which reviewed the Council’s borrowing and investment activity (Treasury Management) for the period 1^st April 2020 to 31 March 2021 and presented performance against the Prudential Indicators. 

The Lead Executive Member for Finance and Resources explained that on average the Council’s investments over the year earned interest of £364k which was £104k over the total annual budget. In relation to investment in property funds, the Executive was informed that these funds achieved a 3.69% revenue return and 0.72% capital loss.

RESOLVED:

To endorse the actions of officers on the Council’s treasury activities for Q4 2020/21 and approve the report.

REASON FOR DECISION:

To comply with the Treasury Management Code of Practice, the Executive is required to receive and review regular treasury management monitoring reports.

Report E/21/3 asks the Executive to consider appointments to Outside Bodies for 2021/22 and make any changes as appropriate. 

The Leader of the Council presented the report which informed the Executive of the current Executive appointments to outside bodies. The report also asked the Executive to consider these appointments for 2021/22 and make any changes as appropriate. 

The following amendments were proposed:

·       Councillor Crane to replace Councillor Pearson on the York, North Yorkshire and East Riding Strategic Housing Partnership and Board.

·       All Councillors be asked if they wish to be appointed as the third representative on Groundwork Yorkshire.

·       Councillor Mike Jordan replace Gillian Ivey on the Trans-Pennine Trail Board when her term finishes on 1 October 2021.

·       Councillor Steve Shaw-Wright be appointed on the Community Safety Partnership.

RESOLVED:

To agree the Executive appointments to Outside Bodies for 2021/22 as outlined above and at Appendix A.

REASON FOR DECISION:

To ensure the Council is represented on outside bodies as necessary in 2021/22.

Report E/21/4 sets out the legislative background to Nationally Significant Infrastructure Projects (NSIPs) including how these are dealt with and outlines details of a Development Consent Order (DCO) application from Drax Power Limited.

The Lead Executive Member for Place Shaping presented the report  which set out the legislative background to Nationally Significant Infrastructure Projects (NSIPs) including how these were dealt with and outlined details of a Development Consent Order (DCO) application from Drax Power Limited.

The Lead Executive Member for Place Shaping explained that the proposal was expected to create a number of jobs for the local area. The Executive were supportive of the proposal.

RESOLVED:

i)                 To note the contents of the report and to agree to support this NSIP application in principle, subject to agreement in relation to specific and localised matters of detail.

ii)               To authorise the Director of Economic Regeneration and Place in consultation with the Lead Executive Member for Place Shaping to agree the Local Impact Report, Statement of Common Ground, the content of the draft DCO, and all further necessary representations by the District Council, together with post decision monitoring of planning conditions and enforcement of the DCO.

REASON FOR DECISION:

Timescales for commenting on the DCO application once it is submitted are embedded in statute and it is important that appropriate delegation arrangements are in place so that the Council is able to meet the deadlines which are set by PINS.

Report E/21/5 report outlines the ambitions of the Tadcaster Community Sports Trust (TCST) to develop a multi-sport and community hub in Tadcaster and details of the request for funding support for the project.

The Lead Executive Member for Place Shaping presented the report outlined the ambitions of the Tadcaster Community Sports Trust (TCST) to develop a multi-sport and community hub in Tadcaster and details of the request for funding support for the project.

It was noted that the appended plan was indicative only, was the result of ideas put together by the Trust and would be shaped by further engagement and consultation by the Trust. The Executive was supportive of the proposals and it was proposed an initial grant of £30k be provided with the rest of funding being a decision for Full Council to determine.

In response to a query relating to the financial figures in the report, the Director of Economic Regeneration and Place clarified that the figure of £192k included an additional sum of £10k for business planning.

Different recommendations to the ones outlined the report were read out by the Leader of the Council and these were proposed and seconded before being voted upon.

RESOLVED:

i)                To approve a grant, subject to appropriate conditions, of £30k to be funded from the Commissioning Contingency Fund; and

ii)              To delegate authority to the Director of Economic Regeneration and Place in consultation with the Leader of the Council to enter into a grant funding agreement between Selby District Council and Tadcaster Community Sports Trust (TCST) to secure achievement of agreed key deliverables from the £30k payment, by imposition of appropriate conditions; and

iii)             To recommend to Council (on the understanding that it is wholly a matter for Council to determine) that the remainder of the requested amount of £162k be awarded to TCST; and

iv)             To recommend to Council that authority be then delegated to the Director of Economic Regeneration and Place in consultation with the Leader of the Council to enter into a grant funding agreement between Selby District Council and Tadcaster Community Sports Trust (TCST) to secure achievement of agreed key deliverables from the £162k payment, by imposition of appropriate conditions.

REASON FOR DECISION:

Use of Programme For Growth funding which is unallocated to projects is subject to Full Council resolution as per the Full Council recommendations in section 71 (v, vi) of 20^th February 2020 to enable all councillors to have a considered input to review existing and newly considered projects under P4G.

The recommendations support Tadcaster Community Sports Trust to deliver services to the local community. This is in support of the Council Plan priorities to make Selby District ‘a great place’ to live, enjoy and grow and a Council delivering ‘great value’ including through a mixed-economy model.  It also reflects the principles in the Council Plan of being collaborative (we will be outward-focused and work with others to get things done), community focussed (we will empower and involve people in decisions about their area and their services) and well-being led (we will consider the impact on encouraging healthy life choices in our decision-making)

It also aligns well with a key delivery priority in the Council Plan  ...  view the full minutes text for item 94.