Agenda and minutes

Venue: Council Chamber - Civic Centre, Doncaster Road, Selby, YO8 9FT

Contact: Palbinder Mann  01757 292207 or Email: pmann@selby.gov.uk

Media

Items
No. Item

153.

Apologies for Absence

Minutes:

There were no apologies for absence.

154.

Minutes pdf icon PDF 128 KB

The Executive is asked to approve the minutes of the meeting held on 6 January 2022.

Minutes:

The Committee considered the minutes of the meeting held on 6 January 2022.

 

RESOLVED:

To approve the minutes of the meeting held on 6 January 2022.

 

155.

Disclosures of Interest

A copy of the Register of Interest for each Selby District Councillor is available for inspection at www.selby.gov.uk.

 

Councillors should declare to the meeting any disclosable pecuniary interest in any item of business on this agenda which is not already entered in their Register of Interests.

 

Councillors should leave the meeting and take no part in the consideration, discussion or vote on any matter in which they have a disclosable pecuniary interest.

 

Councillors should also declare any other interests. Having made the declaration, provided the other interest is not a disclosable pecuniary interest, the Councillor may stay in the meeting, speak and vote on that item of business.

 

If in doubt, Councillors are advised to seek advice from the Monitoring Officer.

Minutes:

There were no disclosures of interest.

156.

Collection of Housing Management Related Policies (Pets, Compensation, Decant, Decoration Allowance and Recharge Policies) (E/21/40) pdf icon PDF 275 KB

Report E/21/40 asks the Executive to approve the five independent but complimentary policies relate to the Council’s Housing Tenant and Property Services functions.

Additional documents:

Minutes:

The Leader of the Council presented the report which asked the Executive to approve the five independent but complimentary policies relating to the Council’s Housing Tenant and Property Services functions.

 

The Leader of the Council explained that it was effective to combine all policies into a single document ahead of Local Government Reorganisation.

 

RESOLVED:

To approve the following Housing Management policies to enable swift and consistent operational decisions to be made:

 

a)    Pet Policy

b)   Compensation Policy

c)    Decant Policy

d)   Decoration Allowance Policy

e)    Recharge Policy

 

REASON FOR DECISION:

 

The publication of these policies has a number of individual benefits. As a collective however, they will assist the Council in their operational decision making and support tenants to better understand key matters that may affect them whilst a Selby District Council tenant.

 

 

157.

Financial Results and Budget Exceptions Report to 31 December 2021 - Quarter 3 - 2021-22 (E/21/41) pdf icon PDF 504 KB

To consider report E/21/41 which sets out the financial results and budget exceptions to 31 December 2021 (Quarter 3).

 

Additional documents:

Minutes:

The Lead Executive Member for Finance and Resources presented the report which set out the financial results and budget exceptions to 31 December 2021.

 

The Lead Executive Member for Finance and Resources explained that at the end of quarter three, there was a surplus in the general fund of £979k and a surplus in the Housing Revenue Account (HRA) of £185k. The Executive was informed that the capital programme was currently underspent by approximately £3m and the spend on the Programme for Growth was around £1m.

 

RESOLVED:

i)             To endorse the actions of officers and note the contents of the report;

 

ii)            To approve re-profiled capital programmes and Programme for Growth as set out at Appendices C and D.

 

REASON FOR DECISION:

 

To ensure that budget exceptions are brought to the attention of the Executive in order to approve remedial action where necessary.

 

158.

Revenue Budget and Capital Programme 2022-23 and Medium Term Financial Plan (E/21/42) pdf icon PDF 541 KB

The Executive are asked to consider report E/21/42 and, subject to the budget consultation responses, the proposed budgets, bids, savings and Council Tax proposals for 2022-23, recommend the report to full Council for consideration and approval; to enable the Council to set its budget and Council Tax for the coming financial year.

Additional documents:

Minutes:

The Lead Executive Member for Finance and Resources presented the report which outlined the proposed budgets, bids, savings and Council Tax proposals for 2022-23.

 

The Lead Executive Member for Finance and Resources explained that a freeze on council tax would be proposed and that any responses received as part of the consultation had been answered by officers.

 

The Lead Executive Member for Finance and Resources also highlighted the potential for additional Covid contingency which would be subject to discussion later on the agenda.

 

In response to a query concerning the amount spent on the Programme for Growth, the Lead Executive Member for Finance and Resources stated that preparatory work had to be completed before money could be spent however it was anticipated that £5.1m would be spent on the programme in the year.

 

RESOLVED:

i)                To submit the proposed budgets, bids, savings and Council Tax proposals for 2022/23 be submitted to full Council for consideration and approval subject to the final Local Government Finance Settlement, confirmation of the Covid contingency (at paragraph 2.4), and consideration of the budget consultation responses; and

 

ii)              To submit the revised income bands for the Council Tax Support Scheme 22/23 as laid out in points 2.11 and 2.12 to Council for approval.

 

REASON FOR DECISION:

 

To enable the Council to set its budget and Council Tax and agree revisions to the Council Tax Support Scheme for the coming financial year.

 

159.

Treasury Management Quarterly Update - Quarter 3 - 2021-22 (E/21/43) pdf icon PDF 490 KB

To note report E/21/43 which set out the actions of officers on the Council’s treasury activities for Q3 2021-22 and approve the revised Prudential Indicators set out at Appendix A to the report.

 

 

Additional documents:

Minutes:

The Lead Executive Member for Finance and Resources presented the report which set out the actions of officers on the Council’s treasury activities for quarter three in 2021-22 and asked the Executive to approve the revised Prudential Indicators set out at Appendix A to the report.

 

 

RESOLVED:

To note the actions of officers on the Council’s treasury activities for Q3 2021/22 and approve the revised Prudential Indicators set out at Appendix A to the report.

 

REASON FOR DECISION:

 

To comply with the Treasury Management Code of Practice, the Executive is required to receive and review regular treasury management monitoring reports.

 

160.

Treasury Management Strategy Statement 2022/23, Minimum Revenue Provision Policy Statement 2022/23, Annual Investment Strategy 2022/23, Prudential Indicators 2022/23 and Capital Strategy 2022/23 (E/21/44) pdf icon PDF 283 KB

Report E/21/44 asks the Executive to recommend to Council the approval of the proposed Treasury Management Strategy.

 

Additional documents:

Minutes:

The Lead Executive Member for Finance and Resources presented the report which outlined the proposed Treasury Management Strategy.

 

RESOLVED:

 

It is recommended to Council that:

 

i)             The Operational Borrowing Limit for 2022/23 is set at £73m

 

ii)            The Authorised  Borrowing Limit for 2022/23 is set at £78m

 

iii)          Councillors delegate authority to the Chief Finance Officer to effect movement within the agreed authorised boundary limits for long-term borrowing for 2022/23.

 

iv)          Councillors delegate authority to the Chief Finance Officer to effect movement within the agreed operational boundary limits for long-term borrowing for 2022/23 onwards.

 

v)            The treasury management strategy statement 2022/23 be approved.

 

vi)          The minimum revenue provision policy statement for 2022/23 be approved.

 

vii)         The treasury management investment strategy for 2022/23 be approved.

 

viii)       The prudential indicators for 2022/23 which reflect the capital expenditure plans which are affordable, prudent and sustainable be approved.

 

ix)          The Capital Strategy for 2022/23 be approved.

REASON FOR DECISION:

 

To ensure the Council’s Treasury Management Strategy and associated policies are prudent and affordable.

 

161.

Private Session - Exclusion of press and public

That, in accordance with Section 100(A) (4) of the Local Government Act 1972, in view of the nature of the business to be transacted, the meeting be not open to the Press and public during discussion of the following items as there will be disclosure of exempt information as defined in paragraph 3 of Schedule 12(A) of the Act.

 

Minutes:

It was proposed, and seconded, that the Executive sit in private session for the following business due to the nature of the business to be transacted.

 

RESOLVED:

That, in accordance with Section 100(A)(4) of the Local Government Act 1972, in view of the nature of business to be transacted the meeting be not open to the press and public during discussion of the following items as there will be disclosure of exempt information as described in paragraph 3 of Schedule 12(A) of the Act.

 

162.

Update on Leisure Services Provision (E/21/45)

Report E/21/45 asks the Executive for decisions relating to leisure services provision in Selby.

 

 

 

 

Minutes:

The Leader of the Council presented the report which asked the Executive for decisions relating to leisure services provision in Selby.

 

Discussion took place regarding the recommendations outlined in the report and the Executive asked questions of officers in relation to the content of the report and it was acknowledged that the subsidy would require additional Covid contingency including within the Executive’s proposed budget to Council.

 

A number of matters were discussed relating to the services and contract with particular regard to the membership numbers and Inspiring Healthy Lifestyles (IHL) plans for increasing membership and footfall. It was requested that IHL attend a future meeting to address concerns raised and provide their plans for increasing membership and footfall.

 

RESOLVED:

i)                To approve a maximum Covid subsidy for 22/23 financial year of £990,578.

 

ii)              To endorse the actions of officers to conclude the detailed contractual negotiations and complete the deed of variation to the leisure contract, summit termination and associated lease amendments and terminations.

 

iii)             To recommend to Council that as part of the budget, provision is made for an additional £250k Covid Contingency to cover the approved maximum subsidy.

REASON FOR DECISION:

 

1)    To ensure the continued provision of Leisure Services and facilitate a smooth transfer to the new unitary council together with transfer of built assets that supports future decisions regarding a new operating model for leisure across the new geography of North Yorkshire.

 

2)    To provide an update regarding the legal position in relation to contract variation  following further financial information and industry analysis  to seek to mitigate the risk of legal challenge.

 

3)    To summarise ongoing financial and operational impacts of the covid pandemic on leisure services.