Agenda and minutes

Venue: Committee Room - Civic Centre, Doncaster Road, Selby, YO8 9FT. View directions

Contact: Victoria Foreman  Email: vforeman@selby.gov.uk or 01757 292046

Items
No. Item

46.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors K Arthur, S Duckett and J Thurlow.

 

47.

Disclosures of Interest

A copy of the Register of Interest for each Selby District Councillor is available for inspection at www.selby.gov.uk.

 

Board members should declare to the meeting any disclosable pecuniary interest in any item of business on this agenda which is not (in the case of Selby District Councillors) already entered in their Register of Interests.

 

Board members should leave the meeting and take no part in the consideration, discussion or vote on any matter in which they have a disclosable pecuniary interest.

 

Board members should also declare any other interests. Having made the declaration, provided the other interest is not a disclosable pecuniary interest, the member may stay in the meeting, speak and vote on that item of business.

 

If in doubt, Board members are advised to seek advice from the Monitoring Officer.

Minutes:

Councillors J Chilvers declared a non-pecuniary interest in agenda item 6.3 – Flaxley Road Tenants and Residents Association, ‘Funding for a Community Defibrillator and Cabinet’, £1,000, as she attended Flaxley Road TARA meetings.

 

Steve Shaw-Wright declared a non-pecuniary interest in agenda item 6.3 – Flaxley Road Tenants and Residents Association, ‘Funding for a Community Defibrillator and Cabinet’, £1,000, as he attended Flaxley Road TARA meetings.

 

Councillor I Chilvers declared a non-pecuniary interest in agenda item 6.1 – Selby RUFC Under 15 Boys, ‘Selby Under 15 Boys Tour Funding’, £500, as he was a former member of Selby RUFC.

 

 

 

48.

Minutes pdf icon PDF 345 KB

To confirm as a correct record the minutes of the Central CEF Partnership Board held on 22 January 2019.

Minutes:

The Partnership Board considered the minutes of the meeting held on 22 January 2019.

 

RESOLVED:

To confirm as a correct record the minutes of the Partnership Board meeting held on 22 January 2019.

 

49.

Chair's Report

To receive any reports and updates from the Chair (oral report).

Minutes:

The Chair had no report for the Board.

50.

Budget Update pdf icon PDF 18 KB

To consider the Central CEF budget.

Minutes:

The Board noted that the remaining balance for 2018-19 was £6,818.51.

 

RESOLVED:

To note the budget update.

 

51.

Funding Applications pdf icon PDF 143 KB

To consider the funding applications received, with reference to the funding framework and the recommendations of the Central CEF Funding Sub-Committee. The Sub-Committee will report their recommendations to the Board at the meeting.

 

Minutes:

The Board noted the Funding Framework.

 

51.1

NLY Community Sports Ltd, ' Selby Disability Football Club', £1,000 pdf icon PDF 559 KB

Additional documents:

Minutes:

The application was for £1,000 for the Selby Disability Football Club.

 

The Board received the recommendations of the Funding Sub-Committee which had met prior to the Board to consider the application. The Funding Sub-Committee recommended to the Board that the application for funding be refused.

 

The Board acknowledged the view of the Sub-Committee that there were other funding avenues and support that would be more appropriate for this particular project which could be explored by the applicants, and that it could be explored with IHL about assisting the applicants with the cost of pitch hire.

 

RESOLVED:           

i.     To recommend that the application for a grant of £1,000 be refused.

ii.    To suggest that NLY Community Sport Ltd. work with IHL at Selby Leisure Centre to investigate how IHL can assist further with the funding and development of disability football in Selby.

iii.To encourage NLY Community Sport Ltd to explore alternative funding avenues for the disability football project, such as Sport England.

 

51.2

Selby RUFC Under 15 Boys, 'Selby Under 15 Boys Tour Funding', £500 pdf icon PDF 397 KB

Additional documents:

Minutes:

The application was for £500 for the Selby RUFC Under 15 Boys.

 

The Board received the recommendations of the Funding Sub-Committee which had met prior to the Board to consider the application. The Funding Sub-Committee recommended to the Board that the application for funding be approved.

 

The Board, like the Sub-Committee, were pleased to note that the applicants had already raised the majority of the funds themselves through various fundraising activities, and as such, felt that the CEF should support the application for the Under 15 Boys Tour Funding.

 

The Board agreed that the application met the requirements of the funding framework.

 

RESOLVED:           

To recommend that a grant of £500 to Selby RUFC Under 15 Boys be approved, as outlined in the application.

 

51.3

Flaxley Road Tenants and Residents Association, 'Funding for a Community Defibrillator and Cabinet', £1,000 pdf icon PDF 217 KB

Additional documents:

Minutes:

The application was for £1,000 for the Flaxley Road Tenants and Residents Association.

 

The Board received the recommendations of the Funding Sub-Committee which had met prior to the Board to consider the application. The Funding Sub-Committee recommended to the Board that the application for funding be approved.

 

The Board concurred with the view of the Sub Committee that the application deserved the backing of the CEF due to the importance of having a lifesaving device available in the local community.

 

The Board agreed that the application met the requirements of the funding framework.

 

RESOLVED:           

To recommend that a grant of £1,000 to Flaxley Road Tenants and Residents Association be approved, as outlined in the application.

 

52.

Feedback from the recent Community Engagement Forum

To receive feedback from the Forum meeting held on 13 March 2019 at Selby Community Centre.

Minutes:

The Development Officer gave feedback to the Board from the recent forum held at Selby Community Centre in Selby. Informative presentations from Julian Rudd, the Council’s Head of Economic Development and Regeneration, Angela Crossland, Head of Community, Partnerships and Customers and Chris Wade, Director of People and Places. The theme of the meeting was Economic Development in Selby.

 

The general consensus was that attendance had improved, which some Board members felt had been helped by the distribution of flyers in the local area, and the offer of refreshments at the meeting.

 

 

53.

Community Development Plan pdf icon PDF 357 KB

To consider progress and developments related to the Central CEF Community Development Plan.

Minutes:

The Operations Director for Groundwork, presented the Community Development Plan (CDP) which had been published with the agenda.

 

The Board discussed the CDP and noted the following updates:

 

·           1.1 – Team Up to Clean Up – Works to the path between Brayton Lane and Wishing Well had been completed, work at Marsh Lane had progressed and a meeting to discuss the work at Riverside Gardens had been arranged.

 

The Board expressed some concern as to the use of weed killer near to the pond at Marsh Lane, and indicated that strimming and grass seeding the area would be sufficient.

 

Board Members asked the Operations Manager (Groundwork) to find out why the litter bin that had been funded by the CEF for outside Selby Community Primary School had not been provided. The Operations Manager agreed to chase this up with Amey via the Contracts Team.

 

·           1.4 – Reduce Fly Tipping/Targeted Community Tidy Up Days – It was agreed that this should be chased up.

 

·           1.5 – Window on the Past Heritage Project – Councillor Steve Shaw-Wright agreed to follow this up.

 

·           2.1 – Flood and Community Resilience – The Operations Director (Groundwork) informed the Board that Groundwork would be involved in an upcoming ‘Communities Prepared’ initiative with the Environment Agency to help local communities become more resilient during emergencies by supporting new emergency volunteer groups, or offering further training and advice to existing ones.

 

·           2.2 – ASB Youth Provision – It was noted that Big Local were now providing support to the Youth Group with a CEF grant via Groundwork to cover capital costs. The Friendship Cafe project would still go ahead.

 

·           3.2 -  Reinvigorating and increasing the use of Selby park – All the bands for the Picnic Brass events were now booked, and there had been some publicity in the press in the last month mentioning the funding from the CEF.

 

·           3.3 – Veteran Wood Working Project – The Operations Director confirmed that if there was further tree work later in the year, this project could be invigorated if wood was supplied.

 

·           3.4 – Men in Sheds – There was no progress to report on this project.

 

·           3.5 – Barlow Football Field and Drainage – The Board were informed that a Barlow Parish Councillor’s husband had previous experience with playing field works and would be assisting with this project.

 

·           4.1 – Community Speed Watch – Site proposals for speed watch activity had been submitted to the Police for agreement, and a walk round had been undertaken with the speed watch officer. The next step was to acquire some equipment for the group, but there could be a delay as there was no equipment none currently available from the Police as it was all being used by other groups at present. Training would also be required once the equipment was available.

 

·           4.2 – East Common Lane, Barlow – A planning application to be considered at Planning Committee on 3 April 2019 could have some impact on this project, and as  ...  view the full minutes text for item 53.

54.

Marketing and Publicity

To discuss ideas to promote the Central CEF.

Minutes:

The Board noted that there had been press coverage of the upcoming brass band events in Selby Park, as requested by the Board at their meeting in January, and that the Council’s Communications Team was producing some stories on Team Up to Clean Up projects.

 

In relation to the production of the Central CEF videos, Democratic Services had chased up Selby Parkrun and Abbey Belles to encourage them to be involved with the filming. The Waterfall of Poppies project had already been filmed.

 

It was suggested by the Board that the funding application form for CEF grants be amended to include a stipulation that applicants, if successful, may be required to undertake some publicity work with the Council’s Communications Team for promotion of the CEF. It was agreed that this suggestion be forwarded to the CEF Chairs Group for discussion.

 

RESOLVED:

To ask the Democratic Services Officer to forward to CEF Chairs the Board’s suggestion to amend the CEF application forms to include a stipulation that applicants, if successful, may be required to undertake publicity work with the Council’s Communications Team for promotion of the CEF.

55.

Communications

To discuss any points of interest relating to the Central CEF that should be forwarded to Selby District Council’s Communications Team to undertake publicity work.

Minutes:

The Board enquired as to the progress on the feasibility study of the steam crane in Selby. The Operations Director from Groundwork updated the Board and explained that the feasibility report commissioned by the CEF/Groundwork had now been received and it contained a number of options.

 

It was agreed that the report should be circulated to the Board after the meeting for consideration, and that it should be formally discussed at the next meeting of the Board in July 2019.

 

RESOLVED:

To ask the Democratic Services Officer to circulate the steam crane feasibility study to the Partnership Board after the meeting.

 

 

56.

Impact Reports pdf icon PDF 133 KB

To consider the following completed impact report:

 

-       Selby Health Walks, ‘Walk Programme Printing and Public Liability Insurance Cover’, £360

Minutes:

The Board received the impact reports set out in the agenda.

 

Selby Health Walks, ‘Walk Programme Printing and Public Liability Insurance Cover’, £360

 

The Board considered the impact report from Selby Health Walks, and were pleased that it was a comprehensive assessment of the use of the funding awarded to the group.

 

The Board queried what Central CEF funding had been awarded to Abbots Staith in the past. The Democratic Services Officer confirmed that an application for £8,150 had been refused in October 2016, and that no other funding from the Central CEF had been awarded since.

 

The Board noted that if funding had been awarded prior to October 2015, it was likely that Democratic Services at Selby District Council would not have records of this funding, as governance of the CEFs was taken over by Selby District Council in October 2015.

 

The Board suggested that it would be useful if they were able to see the Grant Register, as maintained by Democratic Services, on an annual basis, in order to monitor the responsiveness of funding applicants to requests for impact reports. The Democratic Services Officer suggested that this matter also be referred to CEF Chairs for discussion.

 

RESOLVED:

To ask the Democratic Services Officer to forward to CEF Chairs the Board’s suggestion that the CEF Grant Register be considered by the Board on an annual basis, in order for the Board  to monitor the responsiveness of funding applicants to requests for impact reports.

 

 

57.

Next Meetings

To confirm the date and location of the next Central CEF meetings:

 

Dates of next meetings

 

Please note – these dates are subject to the agreement of Full Council on 26 March 2019

 

Forum – 6.30pm, 26 June 2019 (venue and theme TBC)

Partnership Board – 31 July 2019, 6.30pm

 

Minutes:

The Board discussed the venue for the next Central Forum on 26 June 2019, and asked the Democratic Services Officer to book Barlow Village Club as the venue.

 

The theme of the forum was identified as Highways and Transport. The Democratic Services Officer was asked to invite attendees from North Yorkshire Police Community Speed Watch and North Yorkshire County Council Highways to the meeting.

 

RESOLVED:

i)      To ask the Democratic Services Officer to book Barlow Village Club for the Central CEF meeting on 26 June 2019.

ii)     To note that the theme of the meeting would be Highways and Transport.

iii)    To ask the Democratic Services Officer to invite representatives from North Yorkshire Police’s Community Speed Watch Team and North Yorkshire County Council Highways Team to the meeting.