Agenda and minutes

Apologies for absence were received from Councillors K Arthur, M Crane, S Duckett and K Franks, and from M Dyson.

A copy of the Register of Interest for each Selby District Councillor is available for inspection at www.selby.gov.uk.

Board members should declare to the meeting any disclosable pecuniary interest in any item of business on this agenda which is not (in the case of Selby District Councillors) already entered in their Register of Interests.

Board members should leave the meeting and take no part in the consideration, discussion or vote on any matter in which they have a disclosable pecuniary interest.

Board members should also declare any other interests. Having made the declaration, provided the other interest is not a disclosable pecuniary interest, the member may stay in the meeting, speak and vote on that item of business.

If in doubt, Board members are advised to seek advice from the Monitoring Officer.

F Matthews declared a personal interest in agenda item 12 – Community Development Plan as he was former employee of Network Rail.

Councillor I Chilvers declared a personal interest in agenda item 17 – Steam Crane Feasibility Study as he was a member of the Selebians who had started the discussions around saving the steam crane.

Councillor J Chilvers declared a personal interest in agenda item 12 – Community Development Plan as she was a member of Selby Civic Society.

To confirm as a correct record the minutes of the Central CEF Partnership Board held on 27 March 2019.

The Partnership Board considered the minutes of the meeting held on 27 March 2019.

RESOLVED:

To confirm as a correct record the minutes of the Partnership Board meeting held on 27 March 2019.

To note the appointment of the Chair, Councillor Ian Chilvers, by Selby District Council for the municipal year 2019-20.

The Board was advised that, at Annual Council in May 2019, Councillor I Chilvers had been appointed Chair of the Central Community Engagement Forum for the 2019-20 municipal year.

To appoint the Vice-Chair for the 2019-20 municipal year.

It was proposed, and seconded, that Councillor S Shaw-Wright be appointed as Vice-Chair of the Central CEF for the 2019-20 municipal year.

RESOLVED:

                                    To appoint Councillor S Shaw-Wright as Vice-Chair of the Central CEF for the 2019-20 municipal year.

To agree the start time for Partnership Board meetings, Funding Sub-Committee meetings and Forums for the municipal year 2018/19.

Current arrangements:

Partnership Boards – 6.30pm

Forums – 6.30pm

Funding Sub-Committees – 5.30pm

It was proposed, and seconded, that the start times of CEF meetings for the 2019-20 municipal year be as follows:

Partnership Board – 6.30pm

Funding Sub-Committee – 5.30pm (with the flexibility to amend to an earlier or later time depending on the number of funding applications submitted for consideration)

Forum – 6.30pm

RESOLVED:

                                    To approve the start times of Central CEF meetings for the 2019-20 municipal year as set out above.

In addition to District and County Councillors, there will be up to 8 admitted co-opted Members on the Partnership Board. Normally the 8 would comprise up to 4 town or parish council representatives and up to 4 other community representatives co-opted by the Partnership Board, but the Partnership Board shall be free to determine a different proportion if it sees fit.

Co-opted members must be formally approved by the Partnership Board and will have voting rights in respect of any decisions or recommendations made by the Board.

The Board are asked to consider any proposals to fill the vacancy for a co-opted Member. This vacancy has arisen as Councillor Steve Shaw-Wright is now a District Councillor, and therefore automatically has a place on the Central CEF Board in this respect.

The Board discussed the current co-opted member vacancy and agreed that an advert should be be published in the Selby Times and on the Central CEF pages to publicise the vacancy.

The Board also agreed that a written statement of around 250 words be requested from prospective candidates, detailing who they were and why they wished to represent their community on the Central CEF.

RESOLVED:

i.   To ask the Democratic Services Officer to produce an advert for the co-opted member vacancy on the Central CEF, for publication online and in the Selby Times.

ii.  That as part of the application, any prospective candidates for the vacancy be asked to submit a written statement of around 250 words, detailing who they were and why they wished to represent their community on the Central CEF.

To appoint members to the Central CEF Funding Sub-Committee for the municipal year 2019-20.

The Funding Sub-Committee Members for 2018-19 were Councillors P Welch (Sub-Committee Chair) and J Chilvers, and M Davis, M Dyson and T Wray.

It was proposed and seconded that Councillor Judith Chilvers, Councillor Paul Welch, Tony Wray, Melanie Davis and Michael Dyson be appointed to serve as the Central CEF Funding Sub-Committee for the 2019-20 municipal year.

RESOLVED:

To appoint Councillor Judith Chilvers, Councillor Paul Welch, Tony Wray, Melanie Davis and Michael Dyson as members of the Central CEF Funding Sub-Committee for the 2019-20 municipal year.

To receive any reports and updates from the Chair (oral report).

The Chair informed the Board that he had attended the Selby 950 Parade through Selby Town that morning, and was pleased to report that it was well attended and organised with a great atmosphere.

To consider the Central CEF budget.

The Board noted the budget update, which confirmed a remaining balance of £25,137.50.

RESOLVED:

To note the budget update.

To receive feedback from the Forum meeting held on 26 June 2019 at Barlow Village Club; the theme was Transport and Highways.

The Development Officer gave feedback to the Board from the last Central forum held on 26 June 2019 in Barlow, the theme of which had been Transport and Highways. Informative presentations were received from the Police about the community speed watch scheme and from NYCC Highways on various highways issues.

To consider progress and developments related to the Central CEF Community Development Plan.

The Board discussed the CDP with the following points being made in relation to specific projects:

·                     1.1 – Team Up to Clean Up: Councillor S Shaw-Wright confirmed that further updates on the project would be followed up with Peter Murphy from Groundwork. The Board noted that some of the work undertaken at Marsh Lane in Barlow had not been done to an acceptable standard, and asked the Development Officer (Groundwork) to follow this up.

In M Dyson’s absence the Development Officer gave an update on his behalf and informed the Board that the Civic Society had arranged a series of volunteer days at the Riverside Gardens project in September and October, with volunteer help from Sainburys.

·                     1.4 - Selby TARA (Flaxley Road) – Fly-tipping: Councillor C Lunn reported that instances of fly-tipping had reduced but smaller, household waste fly-tips were still an issue; any fly-tipping should be reported to the Council.

The Board noted that the Council had recently signed up to a new Keep Britain Tidy campaign.

Some concern was raised around the effect of Wednesday closures of household waste sites on levels of fly-tipping. Councillor Lunn explained that the Wednesday closures had been implemented as a cost-cutting exercise, but that they had not affected recycling rates.

Board Members discussed the production and sale of compost at amenity and household waste sites and agreed that this should be more widely advertised. The Board were informed that in other authorities the compost was made available at other sites, i.e. in parks at certain times of the year. It was suggested that the compost could also be sold at the Selby Town market on Mondays.

Fly-posting on lampposts was still a problem in the town; enforcement was improving but it was hard to keep on top of the problem.

·                     1.5 – Window on the Past Heritage Project: Councillor S Shaw-Wright explained that designs and infrastructure requirements had been looked at, and that the funding element was now being explored. It was estimated that the project would cost approximately £70k.

·                     3.2 – Reinvigorating Selby Park: The brass band picnic concert series had begun and had been a success so far, with over 100 people each event attending despite poor weather on occasion.

·                     3.3 – Veteran Wood Working Project: The Board agreed that there had been no interest in taking this project forward and as such it should be removed from the CDP.

·                     3.5 – Barlow Football Field: T Wray informed the Board that the local resident who had been identified to assist with the drainage issues on the field was now unfortunately unable to help due to a busy schedule; Groundwork were therefore asked to look into the project and see if they could offer any advice/assistance.

·                     4.1 – Community Speed Watch: The speed watch team had been out in Barlow on various days since April. The group had noticed a reduction in motorists’ speeds since they had begun monitoring in the village, and would be including an update in  ...  view the full minutes text for item 12.

To discuss ideas to promote the Central CEF.

The Development Officer asked the Board if they felt there was more that could be done to promote the CEF.

The Board felt that social media could be better utilised, such as ensuring CEF activities were more widely publicised on a regular basis.

It was also noted that the Board should examine where it was publicising itself; promotion of future meetings and other CEF news items in the Facebook Save Our Selby (S.O.S) group was suggested as a way forward, and one which should be considered by the Council’s Communications Team.

RESOLVED:

To ask the Democratic Services Officer to speak to he Council’s Communications Team about further promotion of the CEF on social media, and ask them to consider the viability of such promotion through the Save Our Selby (S.O.S) Facebook Group.

To discuss any points of interest relating to the Central CEF that should be forwarded to Selby District Council’s Communications Team to undertake publicity work.

The Board discussed points of interest relating to the Central CEF that should be forwarded to Selby District Council’s Communications Team to undertake publicity work.

Councillor S Shaw-Wright informed the Board of a recent survey and report from Independent Age about the under-claiming of pension credits; the data behind the report estimated that there were a large number of households in the Selby and Ainsty Constituency that were not claiming pension credits to which they were entitled. It was agreed that this should be publicised by the CEF, and the Council, and forwarded on to the community and voluntary sectors for their information.

It was also suggested by the Chair that the impact report received from Selby RUFC regarding the Under 15 Boys Tour Funding be forwarded to the Council’s Communications Team for a press release as it was a good news story relating to a grant given by the Central CEF.

RESOLVED:

i.       To ask the Democratic Services Officer to make arrangements to share the pension credits report by Independent Age with the Council’s Communications Team and the community and voluntary sectors, and add information on the report to the CEF pages on the Council’s website.

ii.     To ask the Democratic Services Officer to forward to the Council’s Communications Team the impact report from Selby RUFC on the recent Under 15 Boys Tour, in order for publicity work for the promotion of the Central CEF to be undertaken.

To consider the following completed impact report:

Selby RUFC Under 15 Boys, ‘Tour Funding’, £500, awarded March 2019

The Board received the impact report set out at pages 19 to 21 of the agenda.

RESOLVED:

To note the impact report from Selby RUFC relating to the Central CEF grant for ‘Selby Under 15 Boys Tour Funding’.

To confirm the date and location of the next Central CEF meetings:

The Board discussed the venue for the next Central Forum on 18 September 2019, and asked the Democratic Services Officer to ensure that the venue was central and large enough to accommodate a number of attendees for the CDP workshop.

The theme of the forum had been identified as the CDP refresh.

RESOLVED:

To note the dates of the future Forum and Board meetings in September and October 2019.

At its meeting in March 2019, the Central CEF Board enquired as to the progress on the feasibility study of the steam crane in Selby. The Operations Director from Groundwork updated the Board and explained that the feasibility report commissioned by the CEF/Groundwork had been received and contained a number of options.

It was agreed that the report should be formally discussed at the next meeting of the Board in July 2019.

The Board are asked to consider the report as attached.

The Board received the feasibility report on the Selby Steam Crane, commissioned in March 2019 by Groundwork and written by Bridgeway Consulting Ltd.

Board Members discussed the report in detail and agreed that the cost of the works required for the crane were significant, and that it was not a project the CEF felt it could undertake. The Board noted that the crane was not owned by the Council and was not on Council land, and as such the ultimate responsibility for the crane lay with the landowner.

Various questions were raised around the levels of restoration that could be expected by the public if the project was taken up, as the work required to make the crane operational would be substantial. The Board agreed that the potential work required would be high risk and prohibitively expensive, and noted that there was not a great deal of the original steam crane remaining as it had been updated and altered over the years.

It was suggested that the report be publicised and circulated to the Civic Society and the Selebians for their information; the Board felt that if the report was publicised it could give another group or organisation the chance to take the matter forward.

The Board discussed whether further publicity was required around the CEF’s work on the project so far, and suggested a press release explaining the current situation; the Democratic Services Officer was asked to consult the Communications Team at Selby District Council about this.

RESOLVED:

i.       That the Central CEF would not take the steam crane project forward any further, due to the potential cost of the works required and the private ownership of the crane, which did not lie with the Council or the CEF and was ultimately the responsibility of the landowners.

ii.     That the feasibility study report be shared with the Selebians and the Civic Society.

iii.    That the Communications Team at Selby be consulted on the preparation of a press release explaining the CEF’s views and the current situation with the crane.