Agenda and minutes

To receive apologies for absence.

Apologies for absence were received from Councillors Mike Jordan, Mackman, John McCartney, Mary McCartney and Topping.

A copy of the Register of Interest for each Selby District Councillor is available for inspection at www.selby.gov.uk.

Councillors should declare to the meeting any disclosable pecuniary interest in any item of business on this agenda which is not already entered in their Register of Interests.

Councillors should leave the meeting and take no part in the consideration, discussion or vote on any matter in which they have a disclosable pecuniary interest.

Councillors should also declare any other interests. Having made the declaration, provided the other interest is not a disclosable pecuniary interest, the Councillor may stay in the meeting, speak and vote on that item of business.

If in doubt, Councillors are advised to seek advice from the Monitoring Officer.

There were no disclosures of interest.

a)           Nominations

To receive nominations for the election of Chairman of the Council for the 2021/2022 Municipal Year.

b)           Retiring Chairman’s ValedictoryAddress

The retiring Chairman will be invited to give his valedictory address. The retiring Chairman will be presented with a Silver Salver and Past Chairman’s Badge.

Expressions of appreciation of the work of the retiring Chairman may be made from Members at this point in the proceedings.

c)         Announcement of Chairman’sConsort

The Chairman of the Council will announce who their Consort will be for their year in office. The retiring Chairman’s Consort will be presented with a gift.

d)             Newly Elected Chairman’sAddress

The newly elected Chairman will address the meeting.

Nomination for Chairman

It was moved and seconded and agreed that Councillor Duggan be elected as Chairman of Selby District Council for the 2021/22 Municipal year.

RESOLVED:

To elect Councillor J Duggan as Chairman of Selby District Council for the 2021/22 Municipal Year.

Councillor Duggan Chaired the meeting from this point.

Retiring Chairman’s Valedictory Address

Councillor Mackay gave his valedictory address. On behalf of Council, Councillors M Crane and R Packham expressed their thanks to Councillor Mackay for his year in office.

The retiring Chairman had previously been presented with a Silver Salver and a past Chairman’s badge to mark his term of office as Chairman of the Council.

Announcement of Chairman’s Consort

The Chairman announced that his wife, Katie would be his Consort for his year in office.

Newly Elected Chairman’s Address

The Chairman made his address and announced that the charities he would be raising money in his year in office would be Motor Neurone Disease, St Leonards Hospice and the Friends of Selby War Memorial Hospital.

a)              Nominations

To receive nominations for the election of Vice Chairman of the Council for the 2021/2022 Municipal Year.

b)           Announcement of Vice Chairman’sConsort

The Vice Chairman of the Council will announce who their Consort will be for their year in office.  

Nomination for Vice Chairman

It was moved and seconded and agreed that Councillor Ian Chilvers be elected as Vice Chairman of Selby District Council for the 2021/22 Municipal year.

RESOLVED:

To elect Councillor Ian Chilvers as Vice Chairman of Selby District Council for the 2021/22 Municipal Year.

Announcement of Vice Chairman’s Consort

The Vice Chairman announced that Councillor Judith Chilvers would be his Consort for his year in office.

To approve as a correct record the minutes of the meeting of the Council held on Tuesday 13 April 2021.

The Council considered the minutes of the Council meeting held on 13 April 2021.

RESOLVED:

To approve the minutes of the Council meeting held on 13 April 2021 for signing by the Chairman.

The Chairman, or the Chief Executive will deal with any announcements or communications which need to be reported to the Council.

There were no communications or announcements.

To receive a report from the Leader of the Council setting out information regarding the discharge of executive functions for the year ahead.

The Leader of the Council presented the report which informed Council of the way in which executive functions were to be discharged in the forthcoming year.

The Leader of the Council informed Council that Councillor Tim Grogan would be appointed onto the Executive in the place of Councillor Chris Pearson. He expressed his thanks to Councillor Chris Pearson for all of his work.

It was noted that references to Community Engagement Forums (CEFs) would be removed from the Executive portfolios following the decision by Council at its previous meeting.

RESOLVED:

To receive and note the Leader’s Report to Council on the discharge of Executive Functions.

REASON FOR DECISION:

To meet the obligations set out in the Executive Procedure Rules within the Council’s constitution.

To consider the calendar of meeting and appointments to the Committees of the Council for the 2021/22 Municipal Year.

The Leader of the Council presented the report which provided, for approval, the calendar of meetings and the group nominations for the appointment of Councillors to Committees for the 2021/22 municipal year.

Discussion took place on the return to physical meetings following the ending of legislation allowing virtual meetings. Council was informed that meetings would be held in the Chamber to ensure social distancing and would continue to be live streamed when held in person. In respect of Full Council, the Leader of the Council stated that it would be difficult for all 31 Members to attend in the Council Chamber while the current social distancing restrictions remained.

Council was informed that with regard to the calendar of meetings, the Executive noted for 6 December 2021 on the calendar, should be on 9 December 2021.

RESOLVED:

i)             To approve the Calendar of Meetings for the 2021/22 municipal year as outlined at Appendix A and with the amendment above.

ii)            To approve the group nominations for the appointment of Councillors to Committees as outlined at Appendix B for the 2021/22 municipal year.

REASON FOR DECISION:

To meet legislative requirements and to enable the proper functioning of the Council in the 2021/22 municipal year. 

To consider Council appointments to Outside Bodies for the 2021/22 Municipal Year.

The Leader of the Council presented the report proposed representatives for 2021/22 on Outside Bodies which it appoints and sought approval of the proposals.

It was noted that there was two vacancies on the Outside Bodies list and there was no discussion on the other nominations.

RESOLVED:

i)             To approve the appointments to outside bodies for the 2021/22 municipal year as outlined at Appendix A. 

ii)            To authorise those appointed to act on behalf of the Council in accordance with the legal and constitutional requirements of both the Council and the outside body.

REASON FOR DECISION:

To ensure the Council is represented on Outside Bodies as necessary in 2021/22.