Agenda and minutes

Venue: Council Chamber - Civic Centre, Doncaster Road, Selby, YO8 9FT

Contact: Victoria Foreman  Email: vforeman@selby.gov.uk

Media

Items
No. Item

Before the start of the formal business of the meeting, the Council held a minutes’ silence in honour of the death of Her Majesty Queen Elizabeth II.

10.

Apologies for Absence

To receive apologies for absence.

Minutes:

Apologies for absence were received from Councillors J Cattanach, M Topping, K Franks, W Nichols and J Shaw-Wright.

11.

Disclosures of Interest

A copy of the Register of Interest for each Selby District Councillor is available for inspection at www.selby.gov.uk.

 

Councillors should declare to the meeting any disclosable pecuniary interest in any item of business on this agenda which is not already entered in their Register of Interests.

 

Councillors should leave the meeting and take no part in the consideration, discussion or vote on any matter in which they have a disclosable pecuniary interest.

 

Councillors should also declare any other interests. Having made the declaration, provided the other interest is not a disclosable pecuniary interest, the Councillor may stay in the meeting, speak and vote on that item of business.

 

If in doubt, Councillors are advised to seek advice from the Monitoring Officer.

Minutes:

Councillor R Musgrave declared a pecuniary interest in relation to agenda item 13 – Updated Local Development Scheme and drawdown of £186k of funding from the contingency reserve to support the completion of the Local Plan. Councillor Musgrave confirmed that he would not take part in the debate or vote on the item and would leave the meeting during consideration thereof.

 

Councillor K Arthur declared a personal but non-pecuniary interest in agenda item 9 – Reports from the Executive, specifically the update from the Lead Executive Member for Communities and Economic Development, as he was employed by Network Rail, but would not be leaving the meeting during consideration thereof.

12.

Minutes pdf icon PDF 525 KB

To approve as a correct record the minutes of the meeting of the Council held on 17 May 2022.

Minutes:

The Council considered the minutes of the Annual meeting held on 17 May 2022.

 

RESOLVED:

To approve the minutes of the Annual Council meeting held on 17 May 2022 for signing by the Chairman.

13.

Communications

The Chairman, Leader of the Council or the Chief Executive will deal with any communications which need to be reported to the Council.

Minutes:

There were no communications.

14.

Announcements

To receive any announcements from the Chairman, Leader or Members of the Executive.

Minutes:

There were no announcements.

15.

Petitions

To receive any petitions.

Minutes:

A petition relating to the Local Plan was submitted to Full Council, which was received by the Solicitor to the Council and passed to the Chairman.

16.

Public Questions

To receive and answer questions, notice of which has been given in accordance with rule 10.1 of the Constitution.

Minutes:

There were no public questions.

17.

Councillors' Questions

To receive and answer questions submitted by councillors in accordance with rule 11.2 of the Constitution.

Minutes:

There were no Councillor questions.

18.

Reports from the Executive pdf icon PDF 33 KB

The Leader of the Council, and other members of the Executive, will report on their work since the last meeting of the Council and will respond to questions from Councillors on that work.

Additional documents:

Minutes:

Councillor Mark Crane, Leader of the Council

 

The Leader of the Council presented the update on the work he had undertaken recently, as outlined in the report.

 

The Leader of the Opposition expressed his group’s sadness at the death of Her Majesty Queen Elizabeth II.

 

The Leader of the Opposition asked about the impact of the three-week delay to the Local Plan and sought assurance that this would not hinder the progress required to ensure the delivery of the Local Plan before local government reorganisation (LGR).

 

A query was also posed regarding the three key Selby services that would be impacted by LGR; leisure, waste collection and housing. The Leader of the Opposition asked that updates on all three areas could be shared with all Members.

 

The Leader explained that the Local Plan process had been put back by three weeks due to the death of Her Majesty Queen Elizabeth II, and it was felt that this had been the appropriate course of action. The timetable before Members was still ambitious and the aim continued to be to submit the plan to a Planning Inspector before LGR. The next step in the process was the outcome of the current consultation.

 

With regards to waste, leisure and housing, all three elements were at different stages of the LGR process. Only three district Councils in North Yorkshire had their own housing stock, one of which was Selby. The stock from all three of these authorities would be combined and run by the new authority North Yorkshire Council. If the concern was that the new Council would sell the housing stock, Members were reminded that this would need the current tenants to vote for that outcome.

 

The Council’s contract with Urbaser would not be renewed when it expired, and under the new authority waste collection could move to an in-house service; at present, Selby was the only authority that outsourced its waste and recycling service. All the different district councils across the county had differing approaches to waste collection and as such the standardisation would require good management and a sensible lead in time to any changes. Selby was also the only authority which did not currently charge for its green waste collection; again, this would be another noticeable change for residents under the new authority.

 

In relation to leisure, there was a current contract with IHL but when it expired it would be up to North Yorkshire Council to review the provision of leisure services. Members acknowledged that there were sensitivities around the issue.

 

The Leader of the Opposition expressed his concerns regarding the planning workstream processes relating to LGR as there were still numerous questions that required answers. It was important that all Members worked together to ensure the best outcomes for Selby residents.

 

A Member asked other Members to note that Her Majesty Queen Elizabeth II and His Majesty King Charles III should both always be referred to as Her or His Majesties, not Her or His Royal Highnesses.

 

Further  ...  view the full minutes text for item 18.

19.

Reports from Committees pdf icon PDF 380 KB

To receive reports from the Council’s committees which need to be brought to the attention of Council. To receive questions and provide answers on any of those reports.

Additional documents:

Minutes:

Councillor Karl Arthur, Chairman of the Audit and Governance Committee

 

Councillor Arthur, Chairman of the Audit and Governance Committee, provided an update on the work of the Committee as outlined in his report.

 

Councillor Arthur was asked about information on PDRs that had been requested at the meeting of the Committee back in July 2022 and if this had been provided. Councillor Arthur resolved to chase up any outstanding information. Some queries had been answered by the Chief Executive, but when all the information was available it would be circulated to Members.

 

Councillor Chris Pearson, Chairman of the Policy Review Committee

 

Councillor Pearson, Chairman of the Policy Review Committee, provided an update on the work of the Committee as outlined in his report, as well as that of the Low Carbon Working Group.

 

There were no questions for Councillor Pearson.

 

Councillor Steve Shaw-Wright, Chairman of the Overview and Scrutiny Committee

 

Councillor Shaw-Wright, Chairman of the Overview and Scrutiny Committee, provided an update on the work of the Committee as outlined in his report.

 

There were no questions for Councillor Shaw-Wright.

 

RESOLVED:

                        To note the reports from Committees.

20.

Motions

To consider any motions.

Minutes:

There were no motions.

21.

Adoption of Conservation Area Appraisals for Selby Town, Tadcaster, Appleton Roebuck, Brayton, Cawood, Hemingbrough, Monk Fryston and Riccall (C/22/4) pdf icon PDF 241 KB

The Council are asked to consider report C/22/4 and adopt the Conservation Area Appraisals attached at Appendix 1.

 

Appendix 1 must be accessed by clicking on the link below, as it is too large to be included in either the electronic OR printed agenda packs.

 

Please note that due to the large size of the Appendix 1 file, it may take longer to download than usual.

 

Click here to view Appendix 1 – Conservation Area Appraisals

Additional documents:

Minutes:

The Leader of the Council introduced the item which asked the Council to adopt the Conservation Area Appraisals.

 

Members noted that Conservation Areas were areas created by local planning authorities due to their special architectural or historic interest and thereby deserved careful management to protect that character. The Planning (Listed Buildings and Conservation Areas) Act 1980 required local planning authorities to formulate and publish proposals for the preservation of Conservation Areas and consult the public in the areas in question, taking account of the views expressed.

 

It was a statutory requirement for local planning authorities from time to time to review their Conservation Areas. To fulfil this requirement and help to inform the preparation of the Selby District Local Plan, Conservation Area Appraisals had been undertaken in Selby Town, Tadcaster, Appleton Roebuck, Brayton, Cawood, Hemingbrough, Monk Fryston and Riccall.

 

Members asked if inaccuracies identified through additional information and corrections provided by the Selby Civic Society would be amended when the finalised version of the CAAs were published; the Leader confirmed that Officers would be looking into this and that all the information would be checked.

 

The non-designation of Station Road in Riccall as a Conservation Area was queried by Members; the Deputy Leader explained that this matter had been looked into again by the consultants and it had been agreed once more that the criteria for a Conservation Area had not been met.

 

It was proposed, seconded and a vote taken to agree the recommendations as set out in the report.

 

RESOLVED:

                        The Council adopted the Conservation Area Appraisals.

22.

Updated Local Development Scheme and drawdown of £186k of funding from the contingency reserve to support the completion of the Local Plan (C/22/5) pdf icon PDF 740 KB

The Council are asked to consider report C/22/5 and to agree that the updated Local Development Scheme be brought into effect, and the drawdown of £186k of funding from the contingency reserve to support the completion of the Local Plan.

Additional documents:

Minutes:

Councillor R Musgrave left the meeting at this point due to his earlier declaration of a pecuniary interest.

 

The Leader of the Council introduced the report which recommended to Council that the revised Local Development Scheme (LDS), which set out the timescales for the preparation of a new Local Plan, be brought into effect and published, and to approve a drawdown of a further £186k from the contingency reserve to complete work on the Local Plan.

 

Members noted that the LDS set out a timetable for the preparation of a Local Plan and its relevant documents. It represented a public statement as to what Local Plan documents would be prepared over a three-year period, identifying key milestones and preparation arrangements. The purpose of the report was to consider a revised LDS for 2022 to 2024 and seek additional funding from the contingency reserve to complete the Local Plan.

 

The Leader explained the importance of clarity about what work was being undertaken to progress the Local Plan for Selby District, and what documents would be produced. Local Plan documents had key implications for places across the district and for communities, businesses, and organisations across and beyond the district. There was a legal requirement to produce a Local Development Scheme, which had to be made publicly available and kept up to date.

 

Members asked about overspends and the need for additional drawdown, and also mentioned the petition that had been submitted earlier in the meeting and its relation to proposals for Tadcaster.

 

The Leader explained that a large drawdown of funding from contingency had always been forecast, and that the transport elements of the LDS had cost more than expected.

 

It was proposed, seconded and a vote taken to agree the recommendations as set out in the report.

 

RESOLVED: The Council

 

1.     recommended that the revised Local Development Scheme, which set out the timescales for the preparation of a new Local Plan, be brought into effect and published; and

 

2.     approved a drawdown of a further £186k from the contingency reserve to complete work on the Local Plan.

23.

Independent Person Appointments to 31 March 2023 pursuant to the Localism Act 2011 (C/22/6) pdf icon PDF 169 KB

The Council are asked to consider report C/22/6 and agree to the appointment of Independent Persons with immediate effect until the abolition of the Council on 31 March 2023.

Minutes:

The Council’s Monitoring Officer introduced the report which asked the Council to agree to the appointment of Independent Persons with immediate effect until the abolition of the Council on 31March 2023, in accordance with Section 28 of the Localism Act 2011.

 

The Monitoring Officer explained that the Localism Act 2011 required the appointment of at least one Independent Person. In 2017 the Council continued the appointment of Hilary Putman and Wanda Stables, and appointed Philip Eastaugh.

 

The appointments of Wanda Stables and Philip Eastaugh were made for three years and Hilary Putman for five years. All three Independent Persons were content to continue to be consulted by the Monitoring Officer throughout the pandemic to deal with complaints and provide support to complainants where appropriate. No matters had required formal action on the part of the Independent Persons to consider investigation outcomes under the standards regime, or to attend the Advisory Panel on Disciplinary Matters relating to Statutory Officers during the period since the formal appointment terms ended.

 

Having reviewed the situation in 2022, the Monitoring Officer recommended that the engagement of all three Independent Persons be made until the abolition of Selby District Council on 31st March 2023.

 

It was proposed, seconded and a vote taken to agree the recommendations as set out in the report.

 

RESOLVED:

That, for the purposes of section 28 of the Localism Act 2011, the Council appointed Hilary Putman, Wanda Stables and Philip Eastaugh as its Independent Persons with immediate effect until the abolition of the Council on 31March 2023.

24.

Urgent Action

The Chief Executive will report on any instances where she has acted in urgent or emergency situations under the functions delegated to her in the Constitution.

Minutes:

The Chief Executive reported the following urgent actions she had agreed since the previous meeting of the Council:

 

·         the cancellation of Policy Review Committee on 13 September 2022 following the death of HM Queen Elizabeth II; and

 

·         the drawdown of funds £127k from the contingency reserve fund to support additional technical highway work required for Local Plan.

 

It was proposed, seconded and a vote taken to note the urgent actions.

 

RESOLVED:

The Council noted the urgent actions taken and reported by the Chief Executive.