Agenda and minutes

To receive apologies for absence.

Apologies were received from Councilllors McCartney, Peart, Sage and Thurlow.

A copy of the Register of Interest for each Selby District Councillor is available for inspection at www.selby.gov.uk.

Councillors should declare to the meeting any disclosable pecuniary interest in any item of business on this agenda which is not already entered in their Register of Interests.

Councillors should leave the meeting and take no part in the consideration, discussion or vote on any matter in which they have a disclosable pecuniary interest.

Councillors should also declare any other interests. Having made the declaration, provided the other interest is not a disclosable pecuniary interest, the Councillor may stay in the meeting, speak and vote on that item of business.

If in doubt, Councillors are advised to seek advice from the Monitoring Officer.

There were no declarations of interest.

a)        Nominations

         To receive nominations for the election of Chairman of the Council for the 2018/2019 Municipal Year.

b)        Investiture of Chairman

The newly elected Chairman will stand and be invested with the Chairman’s Chain of Office by the retiring Chairman.  The retiring Chairman will then exchange seats with the newly elected Chairman.

c)        Declaration of Acceptance of Office

The newly elected Chairman will make and sign the Declaration of Acceptance of Office and then take the Chair.

d)        Retiring Chairman’s Valedictory Address

         The retiring Chairman will be invited to give her valedictory address.

The presentation by the Chairman of a Silver Salver and Past Chairman’s Badge to the retiring Chairman will take place at this time.

Expressions of appreciation of the work of the retiring Chairman may be made from the Chamber at this point in the proceedings.

The retiring Chairman will take her seat in the body of the Council Chamber.

e)        Investiture of Chairman’s Consort

         The Chairman of the Council will call upon the past Chairman’s Consort to invest the newly elected Chairman’s Consort with the Chain of Office.

         The past Chairman’s Consort will duly invest the newly elected Chairman’s Consort.

         A presentation of a gift will take place to the Chairman’s Consort.

         The retiring Chairman’s Consort will take his seat in the body of the Council Chamber.

f)       Newly Elected Chairman’s Address 

         The newly elected Chairman will address the meeting.

It was moved by Councillor Crane and seconded by Councillor Mackman and unanimously agreed that Councillor Buckle should be elected as Chairman of Selby District Council for the 2018/19 Municipal Year.

Investiture of Chairman

The newly elected Chairman was invested with the Chairman’s Chain of Office by the retiring Chairman.

Declaration of Acceptance of Office

Councillor Buckle read and signed the Statutory Declaration of Acceptance of Office, in accordance with the provisions of the Local Government Act 1972.  This was then countersigned by the Chief Executive.

Councillor Buckle was now chairing the meeting.

Retiring Chairman’s Valedictory Address

Councillor J Chilvers gave her valedictory address.

Councillor Buckle presented Councillor J Chilvers with a Silver Salver and a past Chairman’s badge to mark her term of office as Chairman of the Council.

On behalf of Council, Councillors M Crane and R Packham expressed their thanks to Councillor J Chilvers for her year in office.

Investiture of Chairman’s Consort

The retiring Chairman’s Consort, Councillor I Chilvers invested the newly elected Chairman’s Consort, Mrs Susan Buckle with the Chairman’s Consort’s Chain of Office and presented her with a gift. .

The newly elected Chairman’s Consort then presented the retiring Chairman’s Consort with a gift.

Newly Elected Chairman’s Address

Councillor Buckle addressed the meeting.

The Council was informed that the charities that would be supported by the Chairman for 2018/19 would be:

·         Peter Pan Nursery

·         Save the Children

a)      Nominations

To receive nominations for the appointment of Vice Chairman of the Council for the 2018/2019 Municipal Year.

b)        Investiture of Vice Chairman

The Vice Chairman will approach the dais and be invested by the Chairman with the Vice Chairman’s Chain of Office and take the Vice Chairman’s place on the dais.

c)      Declaration of Acceptance of Office

The newly appointed Vice Chairman will make and sign the Declaration of Acceptance of Office.

d)      Investiture of Vice Chairman’s Consort

The Chairman of the Council will call for the newly appointed Vice Chairman’s Consort to be invested with the Chain of Office.

The newly appointed vice chairman’s consort will stand and be duly invested.

A presentation of a gift to the Vice Chairman’s Consort will take place.

It was moved by Councillor Crane and seconded by Councillor Mackman and unanimously agreed that Councillor White be elected as Vice Chairman of Selby District Council for the 2018/19 Municipal Year.

Investiture of Vice Chairman

The newly elected Vice Chairman was invested with the Vice Chairman’s Chain of Office by the Chairman.

Declaration of Acceptance of Office

Councillor White signed the Statutory Declaration of Acceptance of Office, in accordance with the provisions of the Local Government Act 1972.  This was then countersigned by the Chief Executive.

Investiture of Vice Chairman’s Consort

The Chairman’s Consort invested the newly elected Vice Chairman’s Consort, David White with the Vice Chairman’s Consort’s Chain of Office and presented him with a gift.

To approve as a correct record the minutes of the Council meeting held on 24 April 2018.

The Council considered the minutes of the meeting of meeting held on 24 April 2018. Concern was raised that the Leader’s comments regarding carbon monoxide detectors had not been included under the update from the Executive Lead Member for Housing, Leisure, Health and Culture.

It was agreed to replace the final sentence in the update with the following:

‘The Leader of the Council informed Council that while he was leader of the Council, no carbon monoxide detectors would be removed from council properties’,

RESOLVED:

To approve the minutes of the Council meeting held on 24 April 2018 with the above amendment for signing by the Chairman.

To consider any communications received by the Chief Executive or Chairman and to pass resolutions thereon if deemed necessary.

There were no communications.

To receive a report from the Leader of the Council setting out information regarding the discharge of executive functions for the year ahead.

Councillor Crane, Leader of the Council presented the report which informed Council of the way in which executive functions were to be discharged in the forthcoming year.

It was noted that the only change from the 2017/18 portfolios was that the remit of leisure would be moved under the portfolio of the Leader of the Council.

RESOLVED:

To receive and note the Leader’s Report to Council on the discharge of Executive functions.

REASON FOR DECISION

To meet the obligations set out in the Executive Procedure Rules within the Council’s constitution.

To consider appointments to the Committees of the Council, the Chairs of Community Engagement Forums and the Calendar of Meetings for the 2018/19 Municipal Year.

Councillor Crane, Leader of the Council presented the report which provided for approval, the calendar of meetings, the group nominations for the appointment of Councillors to Committees and the appointment of Community Engagement Forum (CEFs) Chairs.

It was noted that some Planning Committee meetings clashed with Member Seminar meetings at North Yorkshire County Council and it was agreed that this would be looked into.

The Labour Group proposed that Councillor Welch would fill the substitute position on the Audit and Governance Committee.

RESOLVED:

i)             To appoint the Chairs, Vice Chairs, Committee Members and CEF Chairs as outlined above and in Appendix A to the report for the 2018/19 Municipal year.

ii)            To approve the Calendar of Meetings for 2018/19 as outlined in Appendix B.

REASON FOR DECISION

To meet legislative requirements and to enable the proper functioning of the Council in the 2018/19 municipal year.

To consider Council appointments to Outside Bodies for the 2018/19 Municipal Year.

Councillor Crane, Leader of the Council presented the report which proposed representatives to be appointed on outside bodies for 2018/19.

It was proposed and seconded that Councillor Marshall would be the Council representative on Selby District Association of Voluntary Service (AVS)

RESOLVED:

i)             To make appointments to outside bodies as outlined above and in Appendix A to the report.

ii)            To authorise those appointed to act on behalf of the Council in accordance with the legal and constitutional requirements of both the Council and the outside body.