Agenda and minutes

Venue: Council Chamber - Civic Centre, Doncaster Road, Selby, YO8 9FT

Contact: Palbinder Mann 

Items
No. Item

1.

Apologies for Absence

To receive apologies for absence.

Minutes:

Apologies for absence were received from Councillors Cattanach, Lunn, Mackman, Mackay, Pearson and Welburn.

2.

Disclosures of Interest

A copy of the Register of Interest for each Selby District Councillor is available for inspection at www.selby.gov.uk.

 

Councillors should declare to the meeting any disclosable pecuniary interest in any item of business on this agenda which is not already entered in their Register of Interests.

 

Councillors should leave the meeting and take no part in the consideration, discussion or vote on any matter in which they have a disclosable pecuniary interest.

 

Councillors should also declare any other interests. Having made the declaration, provided the other interest is not a disclosable pecuniary interest, the Councillor may stay in the meeting, speak and vote on that item of business.

 

If in doubt, Councillors are advised to seek advice from the Monitoring Officer.

Minutes:

There were no disclosures of interest.

3.

Election of Chairman

a)            Nominations

 

To receive nominations for the election of Chairman of the Council for the 2019/2020 Municipal Year.

 

b)            Investiture ofChairman

 

The newly elected Chairman will stand and be invested with the Chairman’s Chain of Office by the retiring Chairman. The retiring Chairman will then exchange seats with the newly elected Chairman.

 

c)            Declaration of Acceptance ofOffice

 

The newly elected Chairman will make and sign the Declaration of Acceptance of Office and then take the Chair.

 

d)            Retiring Chairman’s ValedictoryAddress

 

The retiring Chairman will be invited to give his valedictory address.

The presentation by the Chairman of a Silver Salver and Past Chairman’s Badge to the retiring Chairman will take place at this time.

Expressions of appreciation of the work of the retiring Chairman may be made from the Chamber at this point in the proceedings.

The retiring Chairman will take his seat in the body of the Council Chamber.

 

e)             Investiture of Chairman’sConsort

 

The Chairman of the Council will call upon the past Chairman’s Consort to invest the newly elected Chairman’s Consort with the Chain of Office.

The past Chairman’s Consort will duly invest the newly elected Chairman’s Consort.

 

A presentation of a gift will take place to the Chairman’s Consort.

 

The retiring Chairman’s Consort will take her seat in the body of the Council Chamber.

 

f)               Newly Elected Chairman’sAddress

 

The newly elected Chairman will address the meeting.

 

Minutes:

It was moved by Councillor M Crane and seconded by Councillor R Sweeting and unanimously agreed that Councillor D Mackay be elected as Chairman of Selby District Council for the 2019-20 Municipal Year.

 

Investiture of Chairman

 

As the newly elected Chair was away and had given his apologies, the Council were advised that he would be invested with the chains of office and would sign the declaration of acceptance of office when he returned.

 

RESOLVED:

To elect Councillor D Mackay as Chairman of Selby District Council for the 2019-20 Municipal Year.

 

Councillor D Buckle continued to Chair the meeting in Councillor D Mackay’s absence.

 

Retiring Chairman’s Valedictory Address

 

Councillor D Buckle gave his valedictory address.

 

The Chief Executive presented Councillor D Bucklewith a Silver Salver and a past Chairman’s badge to mark his term of office as Chairman of the Council.

 

On behalf of Council, Councillors M Crane, M Jordan and R Packham expressed their thanks to Councillor D Buckle for his year in office.

 

Investiture of Chairman’s Consort

 

As the newly elected Chair’s consort was away, the Council were advised that she would be invested with her chains of office when she returned.

 

The retiring Chairman’s Consort was presented with a gift.

 

Newly Elected Chairman’s Address

 

As the newly elected Chair was away and had given his apologies, the Council were advised that he would not be able to give his address.

 

 

 

 

4.

Election of Vice Chairman

a)            Nominations

 

To receive nominations for the appointment of Vice Chairman of the Council for the 2019/2020 Municipal Year.

 

b)         Investiture of ViceChairman

 

The Vice Chairman will approach the dais and be invested by the Chairman with the Vice Chairman’s Chain of Office and take the Vice Chairman’s place on the dais.

 

c)            Declaration of Acceptance ofOffice

 

The newly appointed Vice Chairman will make and sign the Declaration of Acceptance of Office.

 

d)            Investiture of Vice Chairman’sConsort

 

The Chairman of the Council will call for the newly appointed Vice Chairman’s Consort to be invested with the Chain of Office.

 

The newly appointed vice chairman’s consort will stand and be duly invested.

 

A presentation of a gift to the Vice Chairman’s Consort will take place.

 

Minutes:

It was moved by Councillor R Packham and seconded by Councillor S Shaw-Wright and unanimously agreed that Councillor J Duggan be elected as Vice-Chairman of Selby District Council for the 2019-20 Municipal Year.

 

Investiture of Vice Chairman

 

The newly elected Vice Chairman was invested with the Vice Chairman’s Chain of Office by Councillor D Buckle.

 

RESOLVED:

To elect Councillor J Duggan as Vice Chairman of Selby District Council for the 2019-20 Municipal Year.

 

Councillor J Duggan was now chairing the meeting.

 

Declaration of Acceptance of Office

          

Councillor J Duggan signed the Statutory Declaration of Acceptance of Office, in accordance with the provisions of the Local Government Act 1972. This was then countersigned by the Chief Executive.

          

Investiture of Vice Chairman’s Consort

 

The newly elected Vice Chairman’s Consort, Katy Duggan, was invested with the Vice Chairman’s Consort’s Chain of Office.

 

 

 

 

 

5.

Minutes pdf icon PDF 319 KB

To approve as a correct record the minutes of the meeting of the Council held on 26 March 2019.

Minutes:

The Council considered the minutes of the Council meeting held on 26 March 2019.

 

RESOLVED:

To approve the minutes of the Council meeting held on 26 March 2019 for signing by the Vice-Chairman.

 

6.

Communications

The Chairman or the Chief Executive will deal with any communications which need to be reported to the Council.

Minutes:

There were no communications.

 

A point of order relating to the new Chairman’s signing of the Declaration of Acceptance of Office was raised by Councillor S Shaw-Wright. It was confirmed by the Chief Executive that Councillor D Mackay had already signed his Acceptance of Office as a Councillor, and that his Acceptance of Office as role of Chairman of Council could wait to be signed on his return.

7.

Election of the Leader of the Council

To elect the Leader of the Council.

 

Minutes:

Councillor R Musgrave proposed and Councillor I Chilvers seconded and it was subsequently agreed that Councillor M Crane be elected as Leader of Selby District Council.

 

RESOLVED:

To elect Councillor M Crane as Leader of Selby District Council.

8.

The Leader's Report on the Exercise of Executive Functions (To Follow) pdf icon PDF 282 KB

To receive a report from the Leader of the Council setting out information regarding the discharge of executive functions for the year ahead.

Minutes:

The Leader and Councillor R Packham expressed their condolences on behalf of the Council to Councillor and Mrs Lunn, who had recently lost their eldest son in an accident.

 

The Leader of the Council submitted the report which informed Council of the way in which executive functions were to be discharged in the forthcoming year.

 

The Leader of the Council confirmed that the Members of the Executive and their portfolios would be as follows:

 

·         Councillor Mark Crane – Leader of the Council with specific responsibility for Strategic Matters, External Relations, Leisure and Partnerships

 

·         Councillor Richard Musgrave – Deputy Leader of the Council and Lead Councillor for Place Shaping

 

·         Councillor Cliff Lunn – Lead Councillor for Finance and Resources

 

·         Councillor Chris Pearson – Lead Councillor for Housing, Health and Culture

 

The final appointment to the Executive as Lead Councillor for Communities and Economic Development would be confirmed in due course.

 

RESOLVED:

To receive and note the Leader’s report to Council on the discharge of Executive functions.

 

REASON FOR DECISION

 

To meet the obligations set out in the Executive Procedure Rules within the Council’s constitution.

 

9.

Appointments to the Committees of the Council and Chairs of the Community Engagement Forums for the 2019/20 Municipal Year (To Follow) pdf icon PDF 135 KB

To consider appointments to the Committees of the Council and the Chairs of Community Engagement Forums for the 2019/20 Municipal Year.

 

Minutes:

Councillor Crane, Leader of the Council presented the report which provided for approval contained the group nominations for the appointment of Councillors to Committees.

 

The Leader informed Council that the Chairs of the Community Engagement Forums would be as follows:

 

Central - Councillor I Chilvers

Southern – Councillor M Jordan

Tadcaster and Villages – Councillor R Sweeting

Western – Mr Bryn Sage

Eastern – Mr Bob Proctor

 

RESOLVED:

To appoint the Chairs, Vice Chairs, Committee Members and CEF Chairs, as outlined above and in the report circulated at the meeting, for the 2019-20 Municipal Year.

 

REASON FOR DECISION

 

To meet legislative requirements and to enable the proper functioning of the Council in the 2019-20 municipal year.

 

10.

Council Appointments to Outside Bodies (To Follow) pdf icon PDF 182 KB

To consider Council appointments to Outside Bodies for the 2019/20 Municipal Year.

 

Minutes:

Councillor Crane, Leader of the Council presented the report which proposed representatives to be appointed on outside bodies for 2019-20.

 

The Leader explained that the National Association of Councillors (National and Northern Branch) had not met for some years and as such no representatives had been nominated to serve on this outside body.

 

Two nominations, Councillors J Shaw-Wright and J Chilvers, had been received for the single place of representative on the NYCC Scrutiny of Health Panel. It was proposed, seconded and following a vote Councillor J Shaw-Wright was appointed the Council representative on the NYCC Scrutiny of Health Panel.

 

Two nominations, Councillors S Shaw-Wright and I Chilvers, had been received for the single place of representative on the Drax Power Station Consultative Committee. It was proposed, seconded and following a vote Councillor I Chilvers was appointed as the Council representative on the Drax Power Station Consultative Committee.

 

Two nominations, Councillor K Franks and Councillor M McCartney, had been received for the single place of representative on the Eggborough Power Station Consultative Committee. Councillor K Franks withdrew his nomination and it was subsequently proposed, seconded and agreed that Councillor M McCartney be appointed as the Council representative on the Eggborough Power Station Consultative Committee.

 

RESOLVED:

i)             To make appointments to outside bodies as outlined above and in the report circulated at the meeting.

 

ii)            To authorise those appointed to act on behalf of the Council in accordance with the legal and constitutional requirements of both the Council and the outside body.