Agenda and minutes

Apologies for absence had been received from Councillor Jordan, Councillor White and Steve Carr.

A copy of the Register of Interest for each Selby District Councillor is available for inspection at www.selby.gov.uk.

Board members should declare to the meeting any disclosable pecuniary interest in any item of business on this agenda which is not (in the case of Selby District Councillors) already entered in their Register of Interests.

Board members should leave the meeting and take no part in the consideration, discussion or vote on any matter in which they have a disclosable pecuniary interest.

Board members should also declare any other interests. Having made the declaration, provided the other interest is not a disclosable pecuniary interest, the member may stay in the meeting, speak and vote on that item of business.

If in doubt, Board members are advised to seek advice from the Monitoring Officer.

Josh Windle declared a pecuniary interest in agenda item 7.3 – Making Things Happen C.I.C., as he was the Project Manager and stated that he would be leaving the room for the consideration of this application. 

To confirm as a correct record the minutes of the Southern CEF Partnership Board held on 20 September 2018.

The Partnership Board considered the minutes of the meeting held on 20 September 2018.

RESOLVED:

To confirm as a correct record the minutes of the Partnership Board meeting held on 20 September 2018.

To appoint a Vice-Chair for the municipal year 2018/19.

It was proposed, and seconded, that Fiona Conor be appointed as Vice-Chair of the Southern CEF for the remainder of the 2018/19 municipal year.

RESOLVED:

To appoint Fiona Conor as Vice-Chair of the Southern CEF, for remainder of the 2018/19 municipal year.

To consider any reports and updates from the Chair (oral report).

The Chair stated that he did not have anything to report.

To consider the Southern CEF budget.

The Partnership Board considered the Southern CEF budget and noted a balance of £19,411.22

RESOLVED:

                        To note the budget update.

To receive recommendations from the Funding Sub-Committee in relation to funding applications (oral report);

7.1 – Hensall Wednesday Club, ‘Small Grant’, £1,000

7.2 – To Note: Urgent Funding Application – Carlton Rainbows & Brownies Girlguiding, ‘Kingswood Trip’, £600

To consider funding application;

 7.3 – Making Things Happen C.I.C., ‘Southern CEF Wellbeing & Fitness Project’, £4,930

7.4 - Yorkshire Energy Doctor C.I.C., 'Southern CEF Community Energy Ambassadors', £4,911

The Funding Framework is attached for reference.

The Chair of the Funding Sub-Committee presented the recommendations from the Funding Sub-Committee in relation to the funding applications they had considered.

The application was for £1,000.00 to provide two coach trips for the elderly members of the group; along with help towards the cost of having speakers for the group meetings.

The Funding Sub-Committee recommended a grant of £1,000 as they had considered the application against the funding framework and confirmed that it met the requirements, specifically:

·         That the application met at least two of the Community Development

Plan (CDP) objectives (Loneliness, and isolation and transport).

·         That the project would benefit the Community Engagement Forum (CEF) area including residents of the area; and

·         That the project would have extensive and detailed benefits for one or more defined groups in the CEF area.

The Board supported the application and felt that the trips would offer both stimulation and a much needed lifeline to members of the group.

RESOLVED:

            To approve the recommendation of the Funding

            Sub-Committee as set out above.

To note the urgent funding application received from Carlton Rainbows and Brownies Girlguiding for their Kingswood trip (£600).

This grant was approved by the Partnership Board by email under the urgent application procedures, and then agreed by the Head of Community, Partnerships and Customers in October 2018.

The Board were asked to note the grant of £600 made to Carlton Rainbows and Brownies Girlguiding for their Kingswood Trip.

It was noted that the application had been considered by the Board via email using the emergency application process because the trip had been held in October 2018. As such, the application could not wait for consideration by the Board at its meeting on 13 December 2018. No objections to the grant had been received from Board Members.

The Board agreed that the application had met the requirements of the funding framework.

RESOLVED:

                                    To note the grant of £600 to the Carlton Rainbows and Brownies Girlguiding, as outlined in the emergency application considered by the Board and the Head of Community, Partnerships and Customers in October 2018.

The Board considered the application for £4,930 to provide 24, two hour wellbeing and fitness sessions across the villages in the Southern CEF area.  The applicant was in attendance to present a summary of the application and answer questions from the Partnership Board.

The applicant explained the aim of the project was to support and develop vulnerable individuals in the community and to teach them how physical fitness and nutrition could improve the quality of their life.

The Partnership Board thanked the applicant for presenting the application and asked them to leave the room while the Board reached their decision.

Following his declaration Josh Windle left the room for the consideration of this application.  Additionally, Chris Hailey-Norris left the meeting for the consideration of this item as he was a Director for this project.

The Board acknowledged the success of a similar scheme that had taken place in the Western CEF area and felt that the approach with this project, to take the wellbeing sessions out across the villages would provide many health benefits while also tackling isolation as they could reach people who did not have access to transport .

The Board were supportive of the project, it was confirmed that the application met the aims and objectives of the Community Development Plan.  The Board also confirmed that the application was in accordance with the Allocation of Funding Framework.

The Partnership Board agreed to fund £4,930.00 for the project.

RESOLVED:

To approve funding of £4,930.00 to be awarded to Making Things Happen C.I.C., as outlined in the application.

Chris Hailey-Norris and Josh Windle returned to the meeting.

The Board considered the application for £4,911.00 towards creating Community Energy Ambassadors for the Southern CEF area.  The applicant was in attendance to present a summary of the application and answer questions from the Partnership Board.

The applicant explained that a series of training courses would be delivered in the Southern CEF area to train 14 local residents as Community Energy Ambassadors, to create a network of people who would have the skills and knowledge to be able to advise others on energy saving. The ambassadors will also be fully trained to cascade energy saving advice to friends, family and across the community.

The Board acknowledged the success of previous schemes in the Selby District and the benefits that could be seen for residents in the Southern area.

A query was raised regarding the appropriate insurance, the applicant confirmed that she had the insurance required.

The Partnership Board thanked the applicant for attending, and highlighted that consideration of the application would take place later in the meeting and they would be notified of the decision following the meeting.

Chris Hailey-Norris left the meeting for the consideration of this item as he was a Co-Facilitator for this project.  The applicant, Kate Urwin also left the meeting at this point.

The Board were supportive of the project and felt that it would be beneficial as some of the villages in the Southern area did not have gas and other forms of heating were expensive to run.  It was noted that with 70 energy companies all offering different tariffs, it could be very confusing particularly to the elderly.  It was confirmed that the application met the aims and objectives of the Community Development Plan.  The Board also confirmed that the application was in accordance with the Allocation of Funding Framework.

The Partnership Board agreed to fund £4,911.00 for the project.

RESOLVED:

To approve funding of £4,911.00 to be awarded to Yorkshire Energy Doctor C.I.C., as outlined in the application.

Chris Hailey-Norris and Kate Urwin returned to the meeting.

Fiona Conor left the meeting and did not return.  At this point in the meeting Michael Rodger joined the meeting.

This funding application was submitted after publication of the agenda.  The Chair agreed that this application should be taken as a supplemental item and considered at this meeting. 

The Board considered the application for £5,000.00 to help with the modernisation and re-decoration of the function room at the Sports and Social Club in Thorpe Willoughby.  The applicant was in attendance to present a summary of the application and answer questions from the Partnership Board.

The applicant informed the Board that the club generated income from the astroturf facility and room hire from the various groups who used the club.  The Board was informed however, that the club had to budget £150,000.00 over 10 years to refurbish the astroturf at the end of its lifetime therefore although the clubs accounts looked healthy, the majority of the money was budgeted elsewhere.

In response to queries regarding other funding streams the applicant confirmed that the club had submitted an application to Tesco Bags of Help but to date had not heard if they had been successful. 

The Partnership Board thanked the applicant for presenting the application and asked them to leave the room while the Board reached their decision.

At this point in the meeting, Michael Rodger left the room.

A discussion took place around increasing the charges to the club users however it was felt that this could discourage some users.  

The Board were supportive of the project and felt that it would be beneficial for the clubs users as they would have an improved environment for the classes and groups whilst improving their physical health and wellbeing.  It was confirmed that the application met the aims and objectives of the Community Development Plan.  The Board also confirmed that the application was in accordance with the Allocation of Funding Framework.

The Partnership Board agreed to fund £5,000.00 for the project and also asked the applicant to meet with the Southern CEF Development Officer to discuss other funding streams.

RESOLVED:

To approve funding of £5,000.00 to be awarded to West Selby Miners Welfare Scheme, as outlined in the application.

Michael Rodger returned to the meeting.

To receive feedback from the Forum meeting held on 11 October 2018 (oral update).

The Board discussed the recent Forum which took place on 11 October 2018 at Thorpe Willoughby Sports and Social Club.  The four themes for the forum had been fly tipping, transport, activities for young people and community facilities; it was noted that the evening had been well attended. 

To consider progress and developments relating to the Southern CEF Community Development Plan.

 The Partnership Board considered progress and developments related to the Community Development Plan (CDP).

The Board noted that the CDP contained a number of projects which were completed and agreed to encourage their networks to complete the online questionnaire which had been created to gather information on priorities in the CEF area ahead of the CDP refresh workshop.

The Board received an update from the Development Officer on the Selby Disability Action Group and the Eggborough IT project, and were pleased to hear that both projects were proving successful.

The Development Officer informed the Board that a CDP refresh workshop had already taken place in the Western CEF area, it had been well attended with a good discussion coming out of it.

To discuss ideas to promote the Southern CEF.

The Development Officer updated the Board on the video and short films; work was continuing with the Wild Studios team out on location filming with the individual CEF’s.  All filming was expected to be concluded by the end of January 2019. 

The Development Officer confirmed that the flyer for the CDP refresh workshop, due to take place on Thursday 17 January had been circulated to the Parish Councils and applicants who had been granted funding within the last two years; it had also been displayed on the Selby District Council website.

To discuss any points of interest relating to the Southern CEF that should be forwarded to Selby District Council’s Communications Team to undertake publicity work.

The Development Officer suggested that there were communication opportunities with two of the funding applications heard earlier in the meeting; the Community Energy Ambassadors and the Wellbeing and Fitness project, once the projects were established.

To consider the following completed impact report:

-       Eggborough Methodist Church – Mid Project Impact Report

The Partnership Board considered the impact report that had been submitted and was included in the agenda:

·         Eggborough Methodist Church

The Board was pleased to note that the project was progressing well and that the weekly sessions were well attended. 

The Development Officer informed the Board that following a request from the CEF Chairs, work was being done to produce an updated impact report; with the aim of capturing specific data to show the difference that the CEF’s were making in the Community.

RESOLVED:

                        To note the impact report.

To confirm the date and location of the next Southern CEF meetings:

The Partnership Board agreed to cancel the Forum scheduled for Thursday 7 March 2019, and to re-schedule the Partnership Board meeting originally scheduled for 11 April 2019 to that date.

RESOLVED:

i.             To cancel the Forum scheduled for Thursday 7March 2019.

ii.            To confirm the next Partnership Board as Thursday 7 March 2019, 6.30 pm.

iii.           To ask the Democratic Services Officer to book the Committee Room for the next Partnership Board on Thursday 7 March 2019.