Agenda and minutes

In the absence of the Chair, Councillor Peart, it was proposed, and seconded, that Councillor Cliff Lunn be elected as Chair for this meeting.

RESOLVED:

                        To appoint Councillor Cliff Lunn as Chair for this meeting.

Apologies for absence had been received from Councillors Peart and Pearson, Gillian Ivey, Fiona Conor and Michael Rodger.

A copy of the Register of Interest for each Selby District Councillor is available for inspection at www.selby.gov.uk.

Board members should declare to the meeting any disclosable pecuniary interest in any item of business on this agenda which is not (in the case of Selby District Councillors) already entered in their Register of Interests.

Board members should leave the meeting and take no part in the consideration, discussion or vote on any matter in which they have a disclosable pecuniary interest.

Board members should also declare any other interests. Having made the declaration, provided the other interest is not a disclosable pecuniary interest, the member may stay in the meeting, speak and vote on that item of business.

If in doubt, Board members are advised to seek advice from the Monitoring Officer.

There were no disclosures of interest.

To confirm as a correct record the minutes of the Southern CEF Partnership Board held on 26 July 2018.

The Partnership Board considered the minutes of the meeting held on 26 July 2018.

RESOLVED:

To confirm as a correct record the minutes of the Partnership Board meeting held on 26 July 2018.

To consider any reports and updates from the Chair (oral report).

In the absence of the Chair, this item was deferred.

To consider the Southern CEF budget.

The Partnership Board considered the Southern CEF budget and noted a balance of £20,106.57

RESOLVED:

                        To note the budget update.

To consider progress and developments relating to the Southern CEF Community Development Plan.

The Partnership Board considered progress and developments related to the Community Development Plan (CDP).

The Development Officer informed the Board that the Selby Hands of Hope, Pop Up Shop in Thorpe Willoughby had reported an increase in donations received and that two staff members had been recruited. 

The Development Officer reported that he had spoken with the Young Entrepreneurs project as requested at the last meeting of the Board, and informed them that they had been granted an extension for their project of one year to conclude in September 2019; in the meantime he would be meeting with them to explore marketing options. 

The Development Officer informed the Board about a multi-agency partnership bid which had been submitted to the Big Lottery Fund in relation to loneliness and isolation, if successful a grant would be available for projects that reached out to people of all ages who feel lonely in the area.  It was noted that the scheme would commence in January 2019 and would cover twenty four villages in the area.

To discuss ideas to promote the Southern CEF.

The Development Officer informed the Board that the flyer and door to door leaflet drop was making a difference in terms of communicating with residents and attendance at meetings.  It was explained that an initial drop was made asking for local resident’s views on what they would like to see discussed, feedback was collated and used to provide the theme of the next Forum.

The Development Officer stated that there was a need to plan the Forum themes and dates in advance to ensure that the publicity print was circulated out sooner which would also facilitate meeting deadlines for other external publications.

A discussion took place around the use of banners and displaying them outside a venue to advertise that a meeting was in progress. The Partnership Board agreed that this was an excellent idea and asked the Development Officer to source banners. 

The Development Officer updated the Board regarding approval for the CEF plaques, the video and the short films; three of the CEF’s had now agreed to fund them.

RESOLVED:

To ask the Development Officer to source external banners.

To discuss any points of interest relating to the Southern CEF that should be forwarded to Selby District Council’s Communications Team to undertake publicity work.

A discussion took place around the use of social media, particularly in the case of village facebook pages and sharing pages, the Board indicated that the subject should be taken to the next meeting of the CEF Chairs for consideration.

RESOLVED:

To ask the Chair of the Southern CEF to raise the subject of using social media / facebook at the next meeting of the CEF Chairs.

To consider the following completed impact reports:

-       Selby Boxing Academy

The Partnership Board considered the impact report that had been submitted and was included in the agenda:

·         Selby Boxing Academy

The Development Officer explained that updates on previous grants and projects was useful in providing feedback and was used to populate the Annual Report

RESOLVED:

                        To note the impact reports.

To confirm the date and location of the next Southern CEF meetings:

The Board agreed to bring the date of the next Partnership Board meeting forward to the date scheduled for the Forum; Thursday 13 December 2018, and confirmed the date of the next Forum as Thursday 17 January 2019, 6.30 pm at Eggborough Methodist Church.

The Board felt that the meeting date on 17 January 2019 should be themed around developing and refreshing the Community Development Plan (CDP), with Southern CEF parish councils and previous applicants invited along to contribute to a new CDP for the Southern CEF.

RESOLVED:

i.              To re-schedule the next Partnership Board to Thursday 13 December 2018 at the Civic Centre, Selby.

ii.            To confirm the next Forum as Thursday 17 January 2019, 6.30 pm at Eggborough Methodist Church.

iii.           To ask the Democratic Services Officer to book Eggborough Methodist Church for the next Forum on Thursday 17 January 2019.