Agenda and minutes

Apologies for absence were received from Andy Pound, Stuart Wroe, David Nicklin and Councillor John Mackman.

A copy of the Register of Interest for each Selby District Councillor is available for inspection at www.selby.gov.uk.

Board members should declare to the meeting any disclosable pecuniary interest in any item of business on this agenda which is not (in the case of Selby District Councillors) already entered in their Register of Interests.

Board members should leave the meeting and take no part in the consideration, discussion or vote on any matter in which they have a disclosable pecuniary interest.

Board members should also declare any other interests. Having made the declaration, provided the other interest is not a disclosable pecuniary interest, the member may stay in the meeting, speak and vote on that item of business.

If in doubt, Board members are advised to seek advice from the Monitoring Officer.

All Sherburn Parish Councillors disclosed an interest in agenda item 7.1 – Sherburn Bears ARLFC, as the land on which the club operated was owned by Sherburn Parish Council.

To confirm as a correct record the minutes of the Partnership Board meeting held on 23 January 2018.

The Partnership Board considered the minutes of the meeting held on 23 January 2018.

RESOLVED:

To confirm as a correct record the minutes of the Partnership Board meeting held on 23 January 2018.

To receive and note any updates from the Chair (oral report).

There was no Chair’s report.

To consider the current CEF budget.

The latest budget report had been published with the agenda, showing a remaining balance of £6,940.76.

The Board were pleased to note that almost all the budget for 2017/18 had been spent and that the funding that had been allocated to various groups was making a difference across the Western CEF area.

RESOLVED:

To note the budget update.

To receive recommendations from the Funding Sub-Committee in relation to applications for funding (oral report).

The Chair of the Funding Sub-Committee presented the recommendations from the Funding Sub-Committee.

Brotherton Parish Council – Community Defibrillator

The application was for £2,700 for the purchase and installation of a defibrillator in Brotherton at the De Lacey Car Club.

The funding sub-committee recommended a grant of £1,000, as defibrillators purchased previously by other Parish Councils in the Western CEF area had not cost as much as the £2,700 that was being requested. The Board asked that details of the defibrillator purchased directly from the NHS by Sherburn Parish Council be forwarded to Brotherton Parish Council for their information.

The Board noted that the granting of CEF funding to Parish Councils for defibrillators was an agreed exception to the rules set out in the Funding Framework regarding the award of small grant funding by precept raising Parishes.

RESOLVED:

To approve the recommendation of the Funding Sub-Committee as set out above.

To receive presentations from the following potential funding applicants. The Funding Framework is attached for reference.

The Board noted the Funding Framework and received the project funding presentations.

The Board considered the application for £5,000 towards a disabled access toilet with baby changing facilities, and received a presentation from the applicant.

The Board noted that the rugby club was popular with children and young people, but that the current facilities for both players and spectators were not suitable or accessible.

The Board discussed the matter further and were supportive of the project in principle; however, it was agreed that further details of costings for the proposed works were required before funding could be finally agreed and released. The applicant was asked to supply this additional financial information, after which the application would be considered again by the Board at a future meeting.

RESOLVED:

i)   To express support for the proposed project from Sherburn Bears ARLFC in principle.

ii)   To ask that a further breakdown of costings for the proposed works be supplied by the applicant to the Board before consideration of the application again at a future meeting.

The Board considered the application for £4,480 towards a Community Outdoor Gym Club, for tuition and regular sessions provided by Josh Windle at the new outdoor gym in Sherburn.

The Board noted that there were many health benefits of outdoor exercise and local residents would have the opportunity to take part in regular exercise in an outdoor environment to improve their overall health and quality of life.

The Board discussed the matter further and were supportive of the project. The Board agreed that the full amount of funding requested should be granted to Making Things Happen CIC.

RESOLVED:

To agree that project funding of £4,480 be awarded to the Making Things Happen CIC, as outlined in the application.

To receive additional information and an update on sites in relation to the Pool of Sites Consultation (verbal report).

Please note that since these minutes were signed off at the Partnership Board meeting on 26 June 2018, a factual inaccuracy has been noted – at paragraph 6 below, the Site Allocation Local Plan consultation will take place this summer (2018), not next summer.

The Board received a presentation from the Principal Planning Policy Officer.

The Principal Planning Policy officer explained that the overall planning strategy for Selby was already in place through the ‘Core Strategy’ adopted in October 2013. This provided an overall vision and the strategic policies that broadly directed how much development should take place and where it should be located across the District, in the plan period which was 2011 to 2027.

At the adoption of the Core Strategy, the Council recognised that there were two further steps in the Local Plan preparation; to identify and allocate specific sites for future development, and prepare updated development management policies.

Members noted that this would be produced in a single document known as PLAN Selby. The Council had decided to prioritise progressing a Site Allocations Local Plan which would allocate specific sites. This was being done to:

-     Give certainty and confidence to local communities, developers and infrastructure providers.

-     Avoid ‘planning by appeal’ and continued uncertainty over delivery and infrastructure provision.

-     Help to realise the vision of the Council’s Corporate Plan for 2015-2020– identifying development sites will help to promote sustainable growth.

-     Allocate sites which would help to maintain a five year housing land supply over the plan period to 2027.

The Officer went on to explain that the pool of sites consultation document was the next step in preparing a Site Allocations Local Plan. It was a pre-publication consultation which pulled together information on all the sites that had been submitted for consideration since 2013 and asked for views on their suitability. It was intended to help the Council decide which sites would be allocated for new development in the draft plan. It was also a consultation on the assessment method and the key issues about the approach to allocating land.

The Board noted the publication draft of the Site Allocations Local Plan would be consulted on next summer. That plan would set out what sites the Council thought should go forward for development. The Core Strategy would remain as the overall planning strategy to broadly direct where new development should take place across the District. The local plans would have to accord with this strategy.

Lastly, it was noted that no decisions had been made on any of the sites except those which already had planning permission.

Following a request from the Board, the Principal Planning Policy Officer confirmed that she would be able to provide statistics as to how many responses had been received during the previous consultation in Autumn 2017.

RESOLVED:

i)    To note the presentation.

ii)  That statistic relating to the number of responses received on the previous consultation in Autumn 2017 be supplied to  ...  view the full minutes text for item 43.

To receive updates on previous grants and projects:

·           Monk Fryston Time Team

·           Peter Pan Nursery

·           Sherburn Art Society

The Board considered the updates from previous grants and projects as set out in the agenda, and were pleased to note the successes achieved by the various groups who had received funding.

RESOLVED:

                                    To note the updates on previous grants and projects.

To discuss any points if interest relating to the Western CEF that should be forwarded to Selby District Council’s Communications Team to undertake publicity work.

The Board discussed points of interest relating to the Western CEF that should be forwarded to Selby District Council’s Communications Team to undertake publicity work.

RESOLVED:                       

To ask the Democratic Services Officer to submit to the Council’s Communications Team details of the following previous applications/projects:

·      Peter Pan Nursery;

·      The opening of the new Outdoor Gym in Sherburn; and

·      Refurbishment of the Old Girls School in Sherburn/Sherburn Community Café.

To consider the Issues Table and any updates.

Also appended under this item are updates on flooding from the Environment Agency, as requested at the previous Partnership Board meeting in January 2018 – the Dales to Vale Rivers Network Winter 2018 Newsletter and Rivers in Elmet Project information.

The Board considered the Issues Table and gave the following updates:

Flooding in the Aire Valley

·      The Board wished to know whether previously reported work to resolve problems with flood flaps at Brotherton Marsh had been done by the Environment Agency’s Field Teams.

·      It was emphasised that repairs to the rust hole in the gate at The Cut needed to be done as soon as possible.

·      Updated on remediation and flood prevention work at St. Aiden’s reservoir were requested from the Environment Agency.

·      The Board indicated that they would like a representative from the Environment Agency to attend a future meeting of the Board.

Flytipping

·      The issue of the dumped tyres at Fox Lane in Hillam was raised by the Board, and whether there was a Service Level Agreement between Selby District Council and North Yorkshire County Council (NYCC). The Board wished to understand who was responsible for removing the tyres, and why it had not (at the time of the meeting) been done.

·      There was general concern that fly tipping was not improving in the District and that a lot of industrial-scale tipping was being done. The security of some land owned by NYCC in Fairburn on the A1246 was raised as a potential reason why it kept happening. The Board felt that the existing CCTV should be moved, and that security should be improved by NYCC in order to put people off from fly tipping.

·      The Board also acknowledged the number of local people and groups who litter pick in the area in their own time, and did a good job of making the area a little tidier.

·      The idea of purchasing a ‘pool’ of litter grabbers to loan out to people in local communities who would like use them was suggested. Officers were asked to explore if there was an existing scheme like this. The Board suggested that the Western CEF could fund the purchase of litter grabbers itself. However, how the lending and return of the equipment would be administrated would need to be seriously considered.

RESOLVED:

i)       To note the updates and to ask the Democratic Services Officer to amend the Issues Table.

ii)      To ask the Democratic Services Officer to forward the queries raised by the Board on flooding and fly tipping to the relevant Officers, and report back to the Board when responses from Officers are received.

To ask the Democratic Services Officer to invite a representative from the Environment Agency to attend a future meeting of the Partnership Board

To note the current Community Development Plan.

The updated Community Development Plan was circulated to the Board.

The Board were pleased to note the ongoing success of community cafés in the Western Partnership Board area.

RESOLVED:

                                    To note the updated Community Development Plan.

To confirm the date, time and location of the next Western CEF meetings and to confirm the arrangements for the next Forum.

Tuesday 22 May 2018 – Forum (6.30pm) – Burton Salmon Village Hall

2018-19

Tuesday 26 June 2018 – Funding Sub-Committee (6.30pm) and Partnership Board (7pm) – Burton Salmon Village Hall

Tuesday 10 July 2018 – Forum (6.30pm) - TBC

Tuesday 4 September 2018 – Funding Sub-Committee (6.30pm) and

Partnership Board (7pm) - Venue TBC

Tuesday 23 October 2018 – Forum (6.30pm) - Venue TBC

Tuesday 22 January 2019 – Funding Sub-Committee (6.30pm) and Partnership Board (7pm) - Venue TBC

Tuesday 26 February 2019 – Forum (6.30pm) - Venue TBC

Tuesday 19 March 2019 – Funding Sub-Committee (6.30pm) and Partnership Board (7pm) - Venue TBC

The Board noted that the next Forum meeting on 22 May 2018 would be held at Burton Salmon Village Hall.

The Board agreed that the Forum on 10 July 2018 would be themed around transport, and that Arriva and Northern Rail should be invited to attend the meeting.

The Board agreed to lend their support to the concerns of local residents and the Parish Council regarding Ferrybridge power station, specifically the need for mitigation work to reduce greenhouse gases and anxieties around the removal of trees by the Environment Agency on the riverbank nearby.

RESOLVED:

i)       To note the dates and venues for the next meetings of the Partnership Board and Forum.

ii)      To ask the Democratic Services Officer to invite representatives from Northern Rail and Arriva to the meeting of the Forum to be held on 10 July 2018.

iii)    To lend the support of the Western CEF Partnership Board to the concerns of local residents and the Parish Council regarding the Ferrybridge power station, specifically the need for mitigation work to reduce greenhouse gases and anxieties around the removal of trees by the Environment Agency on the riverbank nearby.