Agenda and minutes

Apologies for absence were received from Councillor M Jordan.     

A copy of the Register of Interest for each Selby District Councillor is available for inspection at www.selby.gov.uk.

Councillors should declare to the meeting any disclosable pecuniary interest in any item of business on this agenda which is not already entered in their Register of Interests.

Councillors should leave the meeting and take no part in the consideration, discussion or vote on any matter in which they have a disclosable pecuniary interest.

Councillors should also declare any other interests. Having made the declaration, provided the other interest is not a disclosable pecuniary interest, the Councillor may stay in the meeting, speak and vote on that item of business.

If in doubt, Councillors are advised to seek advice from the Monitoring Officer.

All Councillors declared that they had received additional repreentations by email and telephone in relation to both applications on the agenda, agenda item 5.1 – Land South of Main Street, Church Fenton and agenda item 5.2 – Hall Lane Stables, Church Fenton and confirmed that they had not expressed an opinion on the application and remained open minded, and as such would participate in the debate and decision.

Councillor K Ellis declared a non-pecuniary interest in agenda item 5.1 – Land South of Main Street, Church Fenton as he knew the landowner, and confirmed that whilst he would remain in the room, he would not take part in the debate or decision on the application.

The Chair advised Members that an Officer Update Note had been circulated and that a request had been received to audio record the debate in relation to agenda item 5.1 – Land South of Main Street, Church Fenton.

TO FOLLOW - To confirm as a correct record the minutes of the Planning Committee meeting held on 4 December 2019.

The Committee considered the minutes of the Planning Committee meeting held on 4 December 2019.

RESOLVED:

To approve the minutes of the Planning Committee meeting held on 4 December 2019 for signing by the Chairman.

The Head of Planning and the Solicitor drew Members’ attention to issues that had been raised over the past few days relating to the availability of the Council’s Public Access online planning system. It was reported that the system had been unexpectedly offline from 9 January 2020 to 13 January 2020. As such, concerns had been expressed by the objectors to the applications for consideration at the meeting regarding their ability to prepare adequately whilst Planning Access was unavailable. The agents for the applications had also been contacted. The agent for item 5.1 advised that they wished the application to be determined due to the age of the application and that all of the information had been available. 

The Head of Planning and the Solicitor went on to explain that all legal procedures had been followed in relation to the applications, including all material documents being available for inspection for the legal time frame and the agenda papers had been published and publicly available for the required five clear working days.

However, due to the concerns expressed about the availability of Planning Access by the objectors, Members could consider deferring the consideration of both applications if they deemed it appropriate.

The Chair explained that perception of the decision making process was key in relation to this matter, and as such he proposed that the both applications be deferred. The motion was seconded by Councillor D Mackay.

The Committee discussed the Chair’s proposals and agreed that deferral would be the most appropriate way forward.

A vote was taken on the proposal to defer consideration of agenda item 5.1 – Land South of Main Street, Church Fenton and agenda item 5.2 – Hall Lane Stables, Church Fenton and was unanimously CARRIED.

RESOLVED:

To DEFER consideration of agenda item 5.1 – Land South of Main Street, Church Fenton and agenda item 5.2 – Hall Lane Stables, Church Fenton to a later date.