Agenda and minutes

There were no apologies for absence.

The Executive is asked to approve the minutes of the meeting held on Thursday 6 February 2019.

The Executive considered the minutes of the meeting held on 6 February 2019. It was noted that minute item 75 referred to an amendment to the previous minutes however this was an error.

RESOLVED:

To approve the minutes of the meeting held on 6 February 2019 with the above amendment for signature by the Chair.

A copy of the Register of Interest for each Selby District Councillor is

available for inspection at www.selby.gov.uk.

Councillors should declare to the meeting any disclosable pecuniary

interest in any item of business on this agenda which is not already

entered in their Register of Interests.

Councillors should leave the meeting and take no part in the

consideration, discussion or vote on any matter in which they have a

disclosable pecuniary interest.

Councillors should also declare any other interests. Having made the

declaration, provided the other interest is not a disclosable pecuniary

interest, the Councillor may stay in the meeting, speak and vote on that

item of business.

If in doubt, Councillors are advised to seek advice from the Monitoring

Officer.

There were no declarations of interest.

Report E/18/47 sets out the Council’s options for the future waste and recycling service following the extension of the existing collection contract with Amey Plc from April 2017. 

The Lead Executive Member for Housing, Health and Culture presented the report which set out the Council’s options for the future waste and recycling service following the extension of the existing collection contract with Amey Plc from April 2017.

The Lead Executive Member for Housing, Health and Culture highlighted the following points:

• Since the previous discussion with the Executive, the Government had released a 25 year waste strategy with a primary outcome of reducing waste to landfill to less than 10% by 2035.  It was noted that the recommendations within the report if approved will help the Council deliver the waste strategy whilst also mitigating against future cost increases.

• In addition to the waste strategy North Yorkshire County Council has commissioned a consultancy to review the operation of the Allerton Waste Recovery Park to help deliver the waste strategy. Initial indications are positive and are likely to require changes to the collection services which the recommendation in the report also supported.

• The primary driver for the service review was that the existing collection fleet is coming to the end of its life following a previous lease extension from 7 to 10 years.  To ensure Amey Plc are able to procure a replacement fleet a decision was required to standardise the fleet with rear loading vehicles and book build slots with suppliers.

Discussion took place on the proposals. It was noted that Amey Plc were currently up for sale at the moment however that did not affect the recommendations outlined in the report.

The Executive acknowledged that the most common complaints from residents concerning the current recycling service was on the recycling boxes being moved around in severe weather and that the problems encountered by the current refuse vehicles when manoeuvring on certain roads in the district. The Executive were in agreement of the recommendations which would assist in solving these issues.

With regard to the consultation to be carried out, the Executive stated that they wished for residents to be informed regarding how much each of the options would cost and in addition the cost implications for improving the service.

RESOLVED:

i)             To provide Amey plc with a letter of commitment to enable the placing of orders for new vehicles for fleet replacement with standard rear loading vehicles with operational effect from April 2020.

ii)            To approve a public consultation exercise is undertaken in the summer to inform future waste and recycling containment and collection services from April 2020.

iii)           To ensure that the potential financial implications be factored into the next refresh of the Council’s Medium Term Financial Strategy.   

REASON FOR DECISION:

The contract extension in March 2017 required the current collection fleet to be operated beyond the 7 years within the original contract to a maximum of 10 years by March 2020. It is accepted by the industry that waste vehicles maximum operational productive life is 10 years. The review of the recycling service presents a strategic service and investment opportunity to standardise the collection fleet, improve operational  ...  view the full minutes text for item 86.

Report E/18/48 presents the quarterly Corporate Performance Report provides a progress update on delivery of the Council’s Corporate Plan 2015-20 as measured by a combination of: progress against priority projects/high level actions; and performance against Key Performance Indicators (KPIs).

The Leader of the Council presented the quarterly performance report which provided a progress update on the delivery of the Council’s Corporate Plan 2015-20 as measured by a combination of progress against priority projects / high level actions and performance against key performance indicators (KPIs).

The Executive made the following comments about the reports:

·         There was some good work but concern was raised over the average time taken to re-let vacant council homes. The Executive stated that it would be useful if the figures could be broken down into the different type of voids.

·         The Executive praised the figures relating to repairs to council owned properties, average wait time for a customer to see an advisor and the average wait time before a customer phone call was answered by an advisor.

·         Queries were raised around the status of four KPIs relating to council tax and other debt currently showing with a warning. The Director of Corporate Services and Commissioning explained that the indictor relating to council tax collected could be affected by customers paying their council tax over 12 months. In relation to house rent arrears collection, it was explained that there had been an impact with the introduction of Universal Credit on these figures. The Director of Corporate Services and Commissioning agreed to obtain clarification in relation to why the collection of non-domestic rate was showing a downturn. In relation to sundry debt collected, the Executive were informed that this figure had been impacted by staff sickness in the service area.

RESOLVED:

To note and approve the report;

REASON FOR DECISION:

The reporting of performance data enables the Council to demonstrate progress on delivering the Corporate Plan priorities to make Selby District a great place.