Agenda and minutes

Apologies for absence were received from Councillor K Arthur, Melanie Davis and Patricia Chambers.

A copy of the Register of Interest for each Selby District Councillor is available for inspection at www.selby.gov.uk.

Board members should declare to the meeting any disclosable pecuniary interest in any item of business on this agenda which is not (in the case of Selby District Councillors) already entered in their Register of Interests.

Board members should leave the meeting and take no part in the consideration, discussion or vote on any matter in which they have a disclosable pecuniary interest.

Board members should also declare any other interests. Having made the declaration, provided the other interest is not a disclosable pecuniary interest, the member may stay in the meeting, speak and vote on that item of business.

If in doubt, Board members are advised to seek advice from the Monitoring Officer.

There were no disclosures of interest.

To confirm as a correct record the minutes of the Central CEF Partnership Board held on 3 October 2018.

The Partnership Board considered the minutes of the meeting held on 3 October 2018.

RESOLVED:

To confirm as a correct record the minutes of the Partnership Board meeting held on 3 October 2018.

To receive any reports and updates from the Chair (oral report).

The Chair had no report for the Board.

To consider the Central CEF budget.

The Board noted that an entry on the budget update was incorrect; the Picnic Brass Event project had been awarded £3,000, not £5,000. Therefore the remaining balance for 2018-19 was £18,227.

RESOLVED:

To note the budget update.

To consider the funding applications received, with reference to the funding framework and the recommendations of the Central CEF Funding Sub-Committee. The Sub-Committee will report their recommendations to the Board at the meeting.

The Board noted the Funding Framework.

The application was for £5,000 for the Selby District Children’s Literature Festival.

The Board received the recommendations of the Funding Sub-Committee which had met prior to the Board to consider the application. The Funding Sub-Committee recommended to the Board that the application for funding be approved.

The Board concurred with the view of the Sub Committee that the money awarded by the CEF for the Children’s Literature Festival should only be spent on the free books for the children.

The Board agreed that the application met the requirements of the funding framework.

RESOLVED:           

To recommend that a grant of £5,000 to Children’s Reading and Literature Festivals be approved, as outlined in the application, subject to the condition that the grant monies only be spent on the free books for the children.

The application was for £970 for the Parent Power Project ‘Empowering Parents to Support Themselves’.

The Board received the recommendations of the Funding Sub-Committee which had met prior to the Board to consider the application. The Funding Sub-Committee recommended to the Board that the application for funding be approved.

The Board agreed that the application met the requirements of the funding framework.

RESOLVED:           

To recommend that a grant of £970 to the Parent Power Project be approved, as outlined in the application.

The application was for £2,670 for the Yorkshire Energy Doctor.

The Board received the recommendations of the Funding Sub-Committee which had met prior to the Board to consider the application. The Funding Sub-Committee recommended to the Board that the application for funding be approved.

The Board agreed that the application met the requirements of the funding framework.

RESOLVED:           

To recommend that a grant of £2,670 to the Yorkshire Energy Doctor be approved, as outlined in the application.

To receive feedback from the Forum meeting held on 12 December 2018 (oral update).

The Development Officer gave feedback to the Board from the recent forum held at Barlby Bridge Community Primary School in Barlby. Informative presentations from the Environment Agency and the Drainage Board had been given at the meeting.

The Board discussed the provision of refreshments at the meeting and the use of flyers to promote the event in the local area. Some Members felt that refreshments and flyers could be effective if given time to be tested further; other Board Members were unsure as to their value for encouraging attendance.

The general consensus was that the provision of refreshments and flyers should be continued for the time being to see if they improved attendance at the meetings.

RESOLVED:           

                                    To ask the Democratic Services Officer and the Operations Director (Groundwork) to continue to provide refreshments at Forums, and produce and distribute flyers to promote Central Community Engagement Forum meetings.

To consider progress and developments related to the Central CEF Community Development Plan.

The Operations Director for Groundwork, who was overseeing the work of the Central CEF until a new Development Officer joins the organisation in April, presented the Community Development Plan (CDP) which had been published with the agenda.

The Board discussed the CDP and made the following points:

·                2.1 - Further communications work should be undertaken on the Team Up to Clean Up Projects with the Council’s Communications Team; the Operations Director confirmed that he would follow this up.

·                1.2 – Network Rail had been approached regarding the installation of a handrail alongside the footpath, but no response had been received from them as yet; it was suggested that the Operations Director consult with the Council’s Head of Community, Partnerships and Customers to ask for alternative contacts at Network Rail.

·                1.4 – It was confirmed that fly-tipping was an ongoing problem and that the Council’s assistance was required to clean up the latest load that had been dumped. Contact would be made with Dominic Richardson in the Council’s Housing Team to liaise about the issue.

·                1.5 – Cllr Steve Shaw-Wright had met with David Lewis and were beginning to identify smaller windows around Selby for the project, which was progressing.

·                2.1 – The attendance of the Environment Agency and Internal Drainage Board at the last Forum in December was noted, and the Board felt that there was an acceptable level of help available to people regarding flooding, flood planning and flood resilience should they need it, i.e. the Environment Agency, Drainage Board, Selby District Council, North Yorkshire County Council. Some Board Members felt that it would be useful for there to be a representative from Selby on the York Flood Group, and that an emergency planning exercise for flooding would identify any weaknesses in the local response. Councillors S Duckett and B Marshall would continue to identify any further actions required on this project.

·                2.2 – An update had been provided on this project by Councillor K Arthur before the meeting; the Friendship Café was moving forward despite the first session being delayed due to a reorganisation at North Yorkshire County Council and the support for the Youth Council being redeployed. The Board were pleased to note that Bryony from Selby Big Local had stepped in and would be supporting the Youth Council moving forward.

The Board noted Councillor Arthur’s proposal for a Selby District Council’s Chairman’s Award to acknowledge the positive actions of young people; the Operations Director would be speaking to the Leader of the Council about developing this idea.

3.2 – Dates had been identified for the Picnic Brass events throughout the summer, starting in May and concluding in August. It was hoped that the events would encourage people to come and use the park, and bring the community together alongside the Selby 950 celebrations.

The Board emphasised the importance of the Central CEF being identified and promoted as the body that had funded the Picnic Brass events.

3.3 and 3.4 – There had been no development of  ...  view the full minutes text for item 41.

To discuss ideas to promote the Central CEF.

At the meeting of the Board on 3 October 2018, the Board agreed the funding costs for the CEF promotional films; a £155 contribution for the ‘core’ film about all CEFs, and £440 for two short films about the Central CEF specifically; the total cost for the Central CEF was agreed at £595.00.

The Board are asked to decide which two projects they would like the two short films to be about.

Projects funded by the Central CEF from January 2017 are set out below:

·           Groundwork – Litter Bins (£9,268.57)

·           St Marys Church – Levelling of headstone Plot 1698, Selby Cemetery (£229.94)

·           Brayton Community Centre – Heating Boiler (£1,964)

·           Dep Arts – Schools Theatre Tour (£12,000)

·           Barlow Village Hall – Community Defibrillator (£1598.80)

·           Selby Camera Club – Replacement Display Stands (£2,000)

·           Groundwork – Team Up To Clean Up (£15,500)

·           Selby Senior Phab Club – Transport (£1,640)

·           Selby Civic Society – Replacement of Damaged Stone in Cholera Burial Ground (£1,140)

·           Selby Community Trust – Litter Bin for the Community Pond Area (£383.22)

·           Selby Parkrun – Selby Parkrun Equipment (£2,000)

·           Hagge Woods Trust – Transportation for School Visits (£1,000)

·           Groundwork – Team Up to Clean Up (£9,500)

·           Abbey Belles Chorus – Development and Outreach (£1,000)

·           Groundwork – Selby Town Community Pond Enhancements (£1,500)

·           Selby Health Walks – Walk Programme Printing and Public Liability Insurance Cover (£360)

·           Magnetic Arts – Spring into Art (£1,000)

·           Poppy Appeal Selby Area – Waterfall of Poppies (£5,000)

·           Selby Big Local, ‘Big Aspirations – The Empowerment Project’ (£4,000)

·           Groundwork, on behalf of the Student Council, Selby, ‘The Friendship Café’ (£336)

·           IHL (Inspiring Healthy Lifestyles), ‘Selby Park: Picnic Brass Events Programme 2019 – Celebrating the Park in this, the 950^th Anniversary of Selby Abbey’ (£3,000)

The Board discussed ways to promote the Central CEF and were asked to consider which past projects they would like to produce the two short films about.

The Board discussed the matter and decided that three projects should be put forward for the film maker to consider; the Waterfall of Poppies, Selby Parkrun and Abbey Belles Chorus.

RESOLVED:

To ask the Operations Director to forward the Board’s three suggestions for the Central CEF’s two project films to the film maker for consideration.

To discuss any points of interest relating to the Central CEF that should be forwarded to Selby District Council’s Communications Team to undertake publicity work.

The Board discussed points of interest relating to the Central CEF that should be forwarded to Selby District Council’s Communications Team to undertake publicity work.

It was agreed that more publicity should be produced around the Team Up to Clean Up projects, as well as the Picnic Brass events that would be taking place in the summer.

RESOLVED:

To ask the Operations Director to arrange for further publicity to be undertaken on the Picnic Brass and Team Up To Clean Up projects.

To consider the following completed impact reports:

-       Hagge Wood Trust, ‘Transportation for School Visits’, awarded £1,000 in January 2018

-       Abbey Belles Chorus, ‘Further Development of Chorus and Outreach’, £1,000

The Board received the impact reports set out in the agenda.

Hagge Wood Trust, ‘Transportation for School Visits’

The Board considered the impact report from Hagge Wood Trust.

Abbey Belles Chorus, ‘Further Development of Chorus and Outreach’

The Board considered the impact report from Abbey Belles Chorus.

RESOLVED:

                        To note the impact reports.

To confirm the date and location of the next Central CEF meetings:

The Board discussed the venue for the next Central Forum on 13 March 2019, and asked the Democratic Services Officer to book the Community Centre in Selby as the venue.

The theme of the forum was identified as Economic Development. Attendees from the Council’s Economic Development Team would be invited to attend the meeting.

RESOLVED:

i)      To ask the Democratic Services Officer to book Selby Community Centre for the Central CEF meeting on 13 March 2019.

ii)     To note that the theme of the meeting would be Economic Development.

iii)    To ask the Democratic Services Officer and Development Officer to invite representatives from the Council’s Economic Development Team to attend the forum on 13 March 2019.