Agenda and minutes

To receive apologies for absence.

Apologies were received from Councillors Musgrave, Reynolds, Shaw-Wright and Thurlow. Council were informed that Councillor Thurlow had sent his apologies as his wife was unwell and they passed on their best wishes for her to get well soon.  

A copy of the Register of Interest for each Selby District Councillor is available for inspection at www.selby.gov.uk.

Councillors should declare to the meeting any disclosable pecuniary interest in any item of business on this agenda which is not already entered in their Register of Interests.

Councillors should leave the meeting and take no part in the consideration, discussion or vote on any matter in which they have a disclosable pecuniary interest.

Councillors should also declare any other interests.  Having made the declaration, provided the other interest is not a disclosable pecuniary interest, the Councillor may stay in the meeting, speak and vote on that item of business.

If in doubt, Councillors are advised to seek advice from the Monitoring Officer.

Councillor J Chilvers declared a personal interest in agenda item 14 ‘Thorpe Willoughby Community Governance Review’ as she was a member of the Brayton Burial Board.

Councillors Lunn and Pearson declared a personal interest in agenda item 14 ‘Thorpe Willoughby Community Governance Review’ as they were members of Thorpe Willoughby Parish Council.

To approve as a correct record the minutes of the meeting of the Council held on 22 February 2017.

The Council considered the minutes of the meeting of meeting held on 22 February 2018.

RESOLVED:

To approve the minutes of the Council meeting held on 22 February 2018 for signing by the Chairman.

The Chairman, Leader of the Council or the Chief Executive will deal with any communications which need to be reported to the Council.

There were no communications.

To receive any announcements from the Chairman, Leader or Members of the Executive.

The Chairman announced that she had attended an event hosted by the Lord Lieutenant of North Yorkshire, Barry Dodd where it had been agreed that a request would be formulated for a royal visit to commemorate the 950^th anniversary of Selby Abbey next year.

To receive any petitions.

There were no petitions received.

To receive and answer questions notice of which has been given in accordance with rule 10.1 of the Constitution.

There no public questions received.

To receive and answer questions submitted by councillors in accordance with rule 11.2 of the Constitution.

There were no questions from Councillors received.

The Leader of the Council, and other members of the Executive, will report on their work since the last meeting of the Council and will respond to questions from Councillors on that work.

Councillor M Crane - The Leader of the Council

The Leader of the Council reported on the work he had recently undertaken, as outlined in his report.

In response to a query concerning the latest situation concerning devolution, the Leader of the Council explained that he had attended a meeting with the Secretary of State concerning a devolution deal for Yorkshire. It was noted that 18 out of the 20 Yorkshire authorities were in favour of a deal and further work would need to be undertaken to confirm proposals.

A query was raised around development of the masterplan for housing infrastructure and it was felt that parishes should be involved in the process so that their reviews were considered. The Director of Economic Regeneration and Place explained that there was funding allocated in the Councils Programme for Growth the master planning of settlements and a report would be submitted to the Executive on this. The Leader of the Council added that the involvement of parishes was fundamental to the process.

Concern was raised at the number of planning applications in which the 40% target for affordable housing was not being met. The Leader of the Council explained that the Council’s policy was to always aim for 40% however developers were permitted to have a lower level of affordable housing if they could come up with an economic argument stating why the target was not viable for the development site.

Councillor J Mackman, Deputy Leader of the Council and Executive Lead Member for Place Shaping

Councillor Mackman, Deputy Leader of the Council and Lead Executive Member for Place Shaping, provide an update on the work he had recently undertaken, as outlined in his report.

In response to the development of the Conditions Manuals, it was felt that conditions relating to site management needed to be included in the manual to prevent builders working early mornings and on weekends. It was noted however that the Planning Committee could consider imposing relevant conditions.

The Lead Executive Member for Place Shaping praised the work of staff involved in appeals relating to the five year housing land supply as it was noted that the Council had now won five successive appeals where Planning Inspectors had concluded that the Council did have a five year supply of deliverable land.

A query was raised at the development of 12 affordable homes on Ousegate and it was felt that consideration of the impact of the Ouse needed to be factored into any development. It was agreed this would be looked into.

In response to a query relating to the decision making on the spending of Community Infrastructure Levy (CIL) money, it was clarified that the final decision on this would be made by the Executive.

Councillor C Lunn, Lead Executive Member for Finance and Resources       

Councillor Lunn, Lead Executive Member for Finance and Resources presented his update on the work he had recently undertaken, as outlined in his report.

In response to a query on reducing the hardship  ...  view the full minutes text for item 82.

To receive reports from the Council’s committees which need to be brought to the attention of Council. To receive questions and provide answers on any of those reports.

Councillor W Nichols, Chairman of the Overview and Scrutiny Committee

Councillor W Nichols, Chairman of the Overview and Scrutiny Committee provided an update on the work of the Committee as outlined in her report. Council were informed that a working group looking into the scrutiny review had met earlier.

It was suggested that North Yorkshire County Council as the highways authority and Highways England be invited along with the other parties listed for the discussion on transport at a future Committee meeting.

It was suggested that social housing including the demand for social housing and waiting lists could be an area for scrutiny to explore. Clarification of the current waiting list for social housing was sought and it was thought that the Lead Executive Member for Housing, Leisure, Health and Culture could provide this information. The Chair of the Overview and Scrutiny Committee agreed to take the topic back to the Committee for consideration.

Councillor J Deans, Chairman of the Policy Review Committee

Councillor Deans, Chairman of the Policy Review Committee provided an update on the work of the Committee as outlined in his report. There were no questions for Councillor Deans.

Councillor M Jordan, Chairman of the Audit and Governance Committee

No update from the Audit and Governance Committee was provided.

RESOLVED:

To receive and note the reports from Committees.

To consider any motions.

There were no motions submitted for discussion.

To consider an update to the Corporate Plan that sets out the key priorities for the next two years and beyond.

Councillor Crane, Leader of the Council presented the update to the Corporate Plan that set out the key priorities for the next two years and beyond.

Members were supportive of the plan and recognised the achievements of the Council. It was suggested that the photographs outlined on the front cover contain captions to inform people of their specific locations.

RESOLVED:           

To approve the 2018 update to the Corporate Plan, following endorsement from the Executive.

REASON FOR DECISION:

The Corporate Plan 2015-20 sets clear long term ambitions for the Selby district underpinned by a set of clearly articulated priorities. However, those priorities were born of circumstances that prevailed over three years ago. The time is now right to re-appraise those priorities in light of the circumstances that face the district in 2018.

Furthermore, it is a chance to refine the broad proposals set out in the original plan and set the programme of activities for the next two years - providing a clear picture of the expected outcomes, particularly as they relate to the quality of people’s lives. This enables the Council to better sequence activities, performance manage them and deploy capacity more effectively by tackling the things that are most important.

The Corporate Plan is a key part of the Corporate Policy Framework – and is therefore subject to approval at full Council.

To consider a request from Thorpe Willoughby Parish Council to amend the parish boundary to include the land up to the Selby Bypass.

Councillor Crane, Leader of the Council presented the report which outlined a request from Thorpe Willoughby Parish Council to amend the parish boundary to include the land up to the Selby Bypass. The following motion was proposed and seconded:

To approve the request from Thorpe Willoughby Parish Council to amend the Parish boundary as outlined in their request and to give delegated authority to the Solicitor to the Council to make a Selby District Council (Reorganisation of Community Governance) Order in accordance with the request.

Concern was raised that at the lack of clarity concerning the support from Hambleton Parish Council and it was suggested any approval should be subject to final clarification on the support of Hambleton Parish Council. Following a consensus, it was agreed to withdraw the previous motion and the following motion was proposed and seconded:

To approve the request from Thorpe Willoughby Parish Council to amend the Parish boundary as outlined in their request subject to final agreement from Hambleton Parish Council and to give delegated authority to the Solicitor to the Council to make a Selby District Council (Reorganisation of Community Governance) Order in accordance with the request.

Upon being put the vote, this motion was carried.

RESOLVED:

To approve the request from Thorpe Willoughby Parish Council to amend the Parish boundary as outlined in their request subject to final agreement from Hambleton Parish Council and to give delegated authority to the Solicitor to the Council to make a Selby District Council (Reorganisation of Community Governance) Order in accordance with the request.

REASON FOR DECISION:

To ensure Selby District Council complies with legislation and guidance relating to Community Governance Reviews. 

To consider a request from Kirk Smeaton Parish Council to increase the number of Parish Councillors.

Councillor Crane, Leader of the Council presented the report that outlined a request from Kirk Smeaton Parish Council to increase the number of parish councillors.

The Leader of the Council explained that any request to increase the number of parish councillors must be undertaken through a community governance review.

Clarification was sought on the parishes with 600 electors and how many councillors they had. It was agreed to provide this information in the final report.

RESOLVED:

i)             To proceed with a Community Governance Review as requested by Kirk Smeaton Parish Council.

ii)            To agree the terms of reference as outlined at Appendix A including the timetable.

REASON FOR DECISION:

The Council is legally required to consider any valid requests for a Community Governance Review.

To consider a report from the Leader of the Council on changes made to the membership of the Executive.

Councillor Crane, Leader of the Council presented the report which notified Council of changes to the membership of the Executive.

The Leader of the Council informed Council that Councillor Chris Pearson had replaced Councillor Richard Musgrave on the Executive.

RESOLVED:

To receive and note the Leader’s Report to Council on the Changes to the discharge of Executive Functions.

REASON FOR DECISION:

To meet the obligations set out in the Executive Procedure Rules within the Council’s constitution.

To consider nominations for the position of Chairman and Vice Chairman for 2018/19.

The Council considered nominations for the role of Chairman and Vice Chairman for 2018/19.

It was proposed and seconded to nominate Councillor David Buckle as Chairman and Councillor Debbi White as Vice Chairman for 2018/19.

RESOLVED:

To approve the nomination of Councillor David Buckle as Chairman and Councillor Debbi White as Vice Chairman for 2018/19.

REASON FOR DECISION:

To ensure the Council makes appointments to the roles of Chairman and Vice Chairman for 2018/19.

The Chief Executive will report on any instances where she has acted in urgent or emergency situations under the functions delegated to her in the Constitution.

The Chief Executive reported that she had taken the following urgent action since the last meeting:

·         To appoint Councillor Richard Musgrave as a member of the Planning Committee to replace Councillor Chris Pearson for the municipal year 2017/18 with immediate effect.

·         To appoint Councillor Keith Ellis as Chair of the Licensing Committee for the municipal year 2017/18 with immediate effect.

·         To appoint Councillor Richard Sweeting as Vice Chair of the Licensing for the municipal year 2017/18 with immediate effect.